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Form of work
SalaryThe HR Assistant provides a wide range of administrative support for all HR processes and programs in collaboration with other members of the HR team. The role includes employee record maintenance, updating HRIS data, providing support with payroll processing, reconciling employee benefits invoicing, contributing to the talent acquisition process, and general administrative support.
Responsibilities:
- Employee Record Maintenance:
- Organize and maintain physical and electronic employee files.
- Ensure all documentation is accurate, up-to-date, and in compliance with company policies.
- Safeguard confidentiality and handle sensitive information with discretion.
- HRIS (Human Resources Information System:
- Input and maintain HRIS including processing of new hires, terminations, position changes, other employee status changes, timesheets, compensation, and benefit changes
- Regularly audit HRIS data to ensure accuracy and completeness.
- Generate reports and analytics from HRIS as required.
- Payroll Processing:
- Support payroll processing activities, as needed, including timekeeping verification and data entry.
- Resolve discrepancies and ensure accurate and timely payments.
- Assist in addressing payroll-related inquiries from employees.
- Employee Benefits Recordkeeping:
- Audit and reconcile invoicing and billing processes related to all employee benefit programs.
- Coordinate with benefit providers to reconcile invoices and resolve discrepancies.
- Ensure timely and accurate payments for all employee benefit programs.
- Talent Acquisition Process:
- Assist in the recruitment process by scheduling interviews, conducting background checks, and coordinating candidate communications.
- Collaborate with hiring managers to update job postings and track applicant status.
- Update and maintain job postings on various platforms.
- Ensure all necessary documentation is completed and collected from new hires.
- General Administrative Support:
- Assist the Director of Human Resources and Human Resources Administrator with daily administrative tasks.
- Respond to inquiries regarding HR related matters from internal and external parties
- Prepare HR-related documents and communications.
Qualifications:
- Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
- Minimum 2 plus years previous experience in HR or administrative roles is an asset.
- Familiarity with HRIS (UKG preferred), payroll systems, and benefit administration.
- Strong organizational skills and attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to handle confidential information with professionalism.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) as well as HRIS tools and systems (preferably UKG).
