Human Resource Administrator

POSITION SUMMARY

The Human Resources Administrator will assist with the daily administrative functions of the Human Resources (HR) department, including employee customer service, labor relations, talent and performance management, internal reporting, filing, onboarding and offboarding employees, payroll support, leave administration and enforcing company policies and practices.

HRIS Data Administration:

• Ensures timely and accurate completion of record updates for new hires, internal job changes, department changes, pay rate changes, and terminations.
• Collaborates and supports the Payroll Specialist to ensure the proper and accurate running of payroll for employees as well as accounting purposes.
• As an Admin to the system:
  • Provides technical support, troubleshooting, and guidance to HRIS users.
  • Manages permissions, access, personalization, and similar system operations and settings for HRIS users.

Talent Acquisition:

• Coordinates and executes the talent acquisition and pre-employment processes through our HRIS, as well as creates/updates job descriptions.
• Follows Union Collective Bargaining Agreement (CBA) regarding Union Job Postings.
• Facilitates the onboarding process through our HRIS and coordinates with other departments as required, to facilitate completion of requirements.

Employee Customer Service and Labor Relations:

• Provides timely responses to employee questions in areas such as timekeeping, payroll, and policies. Escalates concerns to the Director of Human resources as needed.
• Attends employee disciplinary meetings, terminations, and investigations.
• May have to create MOU’s (Memorandum of Understanding) for CBA, as needed.

Reporting and Remittances:

• Prepares a variety of reports, i.e. weekly headcount, applicant tracking, and distributes as directed.
• Prepares weekly and monthly remittances for Finance, i.e., 401k weekly files, monthly Union Healthcare Remittance, monthly Union Fees and Dues.

HR Compliance:

• Maintains legal postings throughout the facility, ensuring current information is displayed.
• Reviews policies and practices to support compliance.
• Understands and supports both the Employee Handbook as well as the Union’s CBA.
• Maintains knowledge of existing and developing laws and regulations related to the organizations industry.

Talent Management:

• Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training, anti-harassment training, professional licensure, and aptitude exams and certifications.
• Coordinates and monitors Performance Action Forms (PAF’s) alongside Department Heads and the Finance department.
• Performs other duties as assigned.

• Education and Experience:
  • Bachelor’s degree required with a major in Human Resource management or business administration, or a closely related field.
  • Bi-lingual English/Spanish speaking is preferred but not required.
  • At least 3 years of experience in an HR role.
  • Proficient with Microsoft Office Suite or related software.
  • Thorough understanding of all areas of information systems with a highly technical understanding of at least one commercial HRIS product.
• Knowledge, Skills, and Abilities:
  • Ability to keep information confidential.
  • Strong analytical and critical thinking skills.
  • Familiarity with Human Resource law, policies, and procedures.
  • Considerable knowledge of the recruitment function.
  • Considerable ability to communicate orally and in writing.
  • Considerable ability to supply effective counsel and advice to department heads on personnel matters.
  • Considerable ability to prove and support effective working relationships with associates, labor unions, and representatives of professional groups.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disability to perform the essential functions.

• While performing the duties of this job the employee must often sit, talk, and listen.
• Prolonged periods of sitting at a desk and working on a computer.
• The employee must occasionally walk and/or drive to other buildings within Heritage Village.
• The employee must be able to read, analyze and interpret financial information. This position requires the ability to define problems, collect data, prove facts, and draw valid conclusions.
• The employee must occasionally lift and/or move up to 15 pounds.