Hr Generalist

The Human Resources Generalist is responsible for various aspects of human resources, including recruitment, employee relations, benefits administration, and HR compliance. The HR Generalist works closely with employees and management to foster a positive work environment and ensure HR policies are consistently applied.

• Coordinate the recruitment process, including posting job openings, screening resumes, conducting interviews, and preparing offer letters.
• Facilitate the onboarding process for new hires, including conducting background checks, HIPAA compliance certification, new hire documentation, etc, ensuring a smooth transition into the organization.
• Manage roles, performance appraisals, KPIs and goals development initiatives providing guidance to managers and employees.
• Prepare and update HR documentation, including job descriptions, performance evaluations, HR forms, etc.
• ADP Administrator including setting up ADP Policies and Rules, add new hires, updates and changes.
• Conduct payroll for for all companies on a bi-weekly and monthly basis, including review time cards, holidays, deductions, reimbursements or special bonuses.
• Administer employee benefits programs, including health insurance, retirement plans, and other perks.
• Communicates 401k eligibility and information to employees, submits timely remittance of employee and employer contributions, prepares annual participant census, Performs year-end compliance testing and submits 5500 form.

• Communicate benefits information to employees and assist with enrollment processes.

• Resolves employee benefit questions and problems by interpreting benefit policies and procedures.
• Records, Audits and tracks doctor’s licenses, HIPAA certifications, and liability insurances, making sure all employees have updated and are in compliance.
• Assist in the development and implementation of HR policies and procedures.
• Ensure compliance with local, state, and federal employment laws.
• Serve as a point of contact for employee relations matters, addressing concerns, conflicts, and grievances.
• Develop and enforce HR policies and procedures to maintain a positive work environment.
• Maintain accurate and up-to-date employee files.
• Tracks and approves PTO and flex PTO time, remote work requests, late arrivals or early departures.
• Other duties and projects as assigned.
• Planning and coordination of conferences, and events, staff training and employee engagement activities including preparing agendas, materials, and presentations ensuring seamless logistics.
• Responsible for keeping inventory of all office supplies and equipment, ordering supplies, and purchasing any daily or emergency needs, managing company credit card.
• Oversee the maintenance and cleanliness of the office space.
• Coordinate with building management or outside vendors for repairs and maintenance services.
• Manage office equipment, including computers, printers, and other devices.
• Coordinate and manage office-related projects, ensuring timely completion.
• Collaborate with vendors and service providers, such as cleaning services and suppliers.
• Maintaining all company files, computer logins and information etc.
• Perform a variety of other administrative duties as needed or assigned to support the clinic's efficient operation.
  

To excel in this role, the candidate must satisfactorily fulfill each essential duty. The requirements outlined below reflect the necessary knowledge, skills, and abilities. Reasonable accommodations can be arranged to facilitate individuals with disabilities in performing the essential functions.

Required Experience and Education:

• Three to five years of Human Resources experience preferred.
• Proficiency in Microsoft Office is essential.
• ADP system knowledge is advantageous.
• Experience working in physician or clinical office is advantageous.

Required Knowledge, Skills and Abilities

• Exceptional verbal and written communication skills, coupled with strong interpersonal skills.
• Knowledge of HR laws, regulations, and best practices.
• Ability to build and maintain positive relationships at all organizational levels
• Demonstrated high levels of professionalism and discretion
• Outstanding organizational skills, attention to detail, follow-through, and a commitment to quality..
• Ability to streamline work, prioritize tasks and achieve goals
• Outstanding problem-solving skills and resourceful thinking
• Excellent leadership and coaching skills.
• Strong empathy skills, and emotional intelligence
• Cultural sensitivity and awareness
• Ability to multitask and adapt to evolving priorities and deadlines
• Proficient in administrative tasks, data management, and delivering excellent customer service.