HR Coordinator / Payroll

JOB DESCRIPTION

The Human Resources Coordinator will act as a liaison with the HR Director and will be managing the administration of the human resources policies, procedures and programs for the NY office and projects. They will be responsible in the following functional areas: Employment, Recruiting and Terminations.

Essential Duties and Responsibilities:

Due to the continued growth off our business, we are recruiting a HR Coordinator  / Payroll Administrator to join our office. This position is Monday – Friday,( Might be hybrid) 8a-5p hours. Primary responsibility for successful candidate will be handling HR Generalist functions and tasks as well as preparing and accurately processing bi-weekly payroll, administering benefits, posting payroll, and reconciling payroll accounts. The ideal candidate will support the HR team’s hiring efforts for hourly roles, including screening, interviewing, assisting with onboarding, answering day-to-day employee inquiries for payroll/HR/benefits, assisting with bi-weekly payroll and a host of other related HR Generalist functions.

Key Areas of Accountability

We are looking for someone who can work well independently while maintaining excellent relationships with employees. Here’s some of what you’ll be doing:

• Provide support to employees in various HR related topics such as leaves, compensation etc. and resolve issues

• Investigate complaints brought forward by employees

• Coordinate employee development and performance management

• Must have good exposure to Employee Relations

• Recommend strategies to motivate employees

• Produce and submit reports on general HR activity

• Keep up to date with the latest HR trend

• Responsible for new hire process to ensure compliance with HR policies and procedures

• Create and disseminate employment offer letters for NY office.

• Process new hire and termination paperwork for nonunion AND union employees.

• Responsible for employment and compliance relative to regulatory concerns and reporting.

• Ensure compliance with federal and state laws and regulations regarding employment practices.

• Monthly reconciliation with benefits administrator

• Act as a liaison with our third-party leave of absence administrator, benefits administrator, 401k administrator, payroll department and management.

• Participates in other projects upon request.

• Process payroll in accordance with labor regulations. Abide with current payroll requirements and relevant laws associated with the processing of employee wage data, including payroll taxes, employee federal and state income and social security taxes and other required reporting.

• Investigate pay practices related to FLSA, other payroll areas, and fringe benefit reporting

• Maintain Human Resources Information System and verify data integrity

• Review timesheets and attendance records and correct inaccuracies

• Administer and reconcile payroll entries, employee benefits, including 401k plan.

• Conduct regular audits on payroll procedures and records

• Manage payment calendars for the fiscal year

• Answer employees' questions and inquiries – payroll, benefits, and general HR inquiries.

• Assist with hiring for hourly roles – screening, some onboarding duties and other office administrative duties where required.

About You The ideal candidate will bring:

• Diploma or degree in accounting or payroll or HR.

• Minimum of three (3) years’ experience in payroll administration or equivalent (HR/accounting/payroll or combination).

• Exceptional attention to detail while working effectively to meet deadlines

• Proactive and solution-oriented mindset.

• Proven ability to plan, organize, and manage work with minimal supervision

• Service-orientation and supportive of staff requests for information; taking required action to solve problems and inquiries.

• Demonstrated respect for confidentiality of payroll information

• Excellent understanding of HR Generalist administration programs and payroll regulations in NY

• Intermediate to advanced software skills (e.g. excel, payroll, time and attendance, etc.).

• Strong ability to communicate effectively at all levels of the organization, in person and in writing.

Required Job Skills:

• Relies on extensive experience and judgment to plan and accomplish goals.

• Strong aptitude for technology and HR systems. Demonstrate excellent written and oral communications and team skills

• Advanced skill level with MS Word / Excel / PowerPoint / Outlook

• Good working knowledge and experience with HRIS and ERP systems

• Good working knowledge with an Applicant Tracking Systems are a plus.

Education and Experience:

Education: Bachelor’s degree in Business, Human Resources, or related industry preferred.

Experience: Minimum 3-5 years’ experience as an HR Coordinator assisting with bi-weekly payroll.

Experience with participating / handling bi - weekly payroll for 1000+ employees and payroll systems is a must