Hr Coordinator - Office Of The Chro

Description
Position at Panasonic Corporation of North America
Panasonic HR Coordinator - Office of CHRO
Every moment of every day, people all over the world turn to Panasonic to make their lives simpler, more enjoyable, more productive and more secure. Since our founding almost a century ago, we've been committed to improving peoples' lives and making the world a better place-one customer, one business, one innovative leap at a time. Come join our journey.
Click here to learn more about how Panasonic is creating a better life, a better world.
Watch this video to see how our employees are shaping the technologies that move us.
What You'll Get To Do:
This is a highly interactive role, supporting the Office of the CHRO in developing, maintaining, and communicating department policies and procedures as well as supporting her team with a variety of projects. The role requires daily coordination of department activities and operations ensuring the most efficient use in support of the businesses. Great opportunity to provide exposure to all departments and leadership providing windows into the inner workings of our world class multi-national company.
Culture and Engagement Projects

• Coordinates all PEXNA HR employee engagement activities such as townhalls, CHRO unplugged, annual HR summit, and other meetings and activities as assigned.
• Coordinates Newark office activities for PEXNA such as Take Your Kids to Work, Summer BBQ, Fall Festival and Holiday event, and operations to secure efficiency and compliance to company policies.
• Assist in arranging employee engagement, culture, volunteer events, and activities.
• Maintain PEXNA HR Teams Channel, Sharepoint and COMPASS landing page for all HR related content.
• Support communications from Office of the CHRO and Senior HR Leadership Team including maintaining distribution lists
• Manage the HR department recognition program, managing communications, nominations process, etc.
• Assist in managing relationships with external organizations for annual membership and events

Administrative

• Provide administrative support for management related meetings and events for PEXNA HR Senior Leadership Team including setting up AV system, catering, meals and refreshments as needed.
• Assist with On Boarding of New Vendors .
• Develop knowledge and contribute to team administrative procedures.
• Develop, maintain, and communicate office policies, workflows, org charts, and how to's.
• Maintain PEXNA HRLT Teams Channel specifically meeting agenda and minutes and ensure document filing or naming process is established for all HR documents.
• Maintain and track stock of office supplies, swag, and place orders when necessary.
• Assist with PEXNA HR employee on and off boarding process, including shipping and retrieval of accessories, swag bags, tools needs, mailing lists, desk setup and system access.
• Work with finance and operation to manage internal approval, payment process for any administrative costs.
• Manage correspondence to the office including the handling of letters and packages.
• Manage expense reports for CHRO and PEXNA HR Senior Leadership Team in a timely manner.
• Obtains signatures, maintains logs, where necessary, and ensures orderly flow of documents which require management authorization.
• Continuously work on process improvement utilizing automation and visualization tools.
• Reports directly to CHRO
• Supports 4 members of the HR Leadership Team

What You'll Bring:
Education and Experience

• Office administration and operations experience
• Experience in jobs that required superior attention to detail
• B.A. or B.S. degree preferred

Competencies

• Strong sense of cooperation and team spirit
• Attention to detail
• Problem Solving
• Ability to be proactive
• Sees patterns and continually tries to make improvements
• Intermediate to Advanced skills in MS Office software application including Word, Excel, Outlook, PowerPoint, and Teams.
• Intermediate to Advanced skills in various business tools including DocuSign, Adobe eSign, Concur expense.
• Intermediate to Advanced skills developing or maintaining web content and business process automation
• Curious with ability to learn and adapt to new tools
• Ability to work with a team at all levels of an organization
• Prioritizes tasks in a fast paced, changing environment through frequent interruptions and changing deadlines
• Organizes information or materials for others
• Adaptable and willingness to support new tasks as needed
• Customer service attitude and strong communication skills
• Able to work independently and as part of a team of professionals from different fields, including Procurement, Legal, Tax, Accounting, IT, and Operations
• Strong analytical skills and problem solving abilities
• Exhibits exceptional time management abilities

Communications

• Key communications contacts, internal and external, and level of persuasion required
• Maintains confidentiality of sensitive individual and company data without exception
• Excellent written and oral communication skills are required
• Excellent reading and language comprehension
• Able to explain issues, policies, procedures, and other pertinent information clearly and accurately
• Able to relay or redirect complete and accurate messages to appropriate persons and departments

Other Requirements

• Ideal candidate will have participated and/or completed the Braven course
• Travel less than 5%
• Overtime may be required from time to time

What We Offer:

• Competitive compensation package
• Comprehensive benefits
• Pet Insurance
• Paid Parental Care Leave
• Employee Referral Program
• Educational Assistance
• Flexible Work Program
• Volunteer time Off
• Casual Dress Code
• Total Well Being Program

Panasonic is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender identity, sex, sexual orientation, national origin, disability status, protected veteran status, and any other characteristic protected by law or company policy. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation. Pre-employment drug testing is required for safety sensitive positions or as may otherwise be required by contract or law. Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. Thank you for your interest in Panasonic Corporation of North America.
WE TAKE OPPORTUNITY SERIOUSLY:
Panasonic prioritizes total wellbeing. We offer a wide variety of benefits and programs to support your physical, emotional, financial, social and environmental health.
The salary range of $60K-65K is just one component of Panasonic's total package. Actual compensation varies depending on the individual's knowledge, skills, experience, and location. This role may be eligible for discretionary bonuses and incentives.
We understand that your career search may look different than others and embrace the professional, personal, educational, and volunteer opportunities through which people gain experience. If you are actively looking or starting to explore new opportunities, send us your application!