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SalaryPOSITION SUMMARY:
Under the direction of the HR Manager, the Seasonal HR Coordinator is responsible for the coordination and administration of seasonal camp new hires and re-hires with a focus on supporting the Human Resources department in processing campsite hires during a high-volume period of hiring.
OUR CULTURE:
At the YMCA of Montclair, we strive to be the Employer of Choice, provide World-Class Service, and be the Charity of Choice. Our goal is to be a place where employees are empowered and excited to come to work. All staff ensure that members experience customer centric, individual attention each day. We strive to be the preferred partner collaborating with others, identifying, and meeting our community needs.
ESSENTIAL FUNCTIONS:
- Conduct New Hire Orientation on a weekly basis.
- Process the Pre-Employment process on all required applicants, including references and background checks (BGC).
- Serve as a visible point of contact/resource for camp new hires.
- Assist Camp Directors in the pre-employment paperwork process for camp hires.
- Ensure the timely and accurate completion of new hire paperwork including but not limited to minor working papers, I-9 completed forms and documentation, etc.
- Ensure employee records are in compliance with federal and state regulations as per the respective guidelines.
- Track hires, rehires, and transfers of camp staff in the Master Camp Spreadsheet
- Communicate to Camp Directors weekly on the status of camp documents and roster of camp staff.
- Receive completed application documents from Directors, review them for accuracy, and complete all needed signatures.
- Create files of new hires and submit reviewed documents to HR Manager for entry in the payroll database.
- Start and follow up on the reference/BGC online process.
- Start and follow up required online training of camp employees.
- Occasional travel to campsites
- Late evening(s) and or Saturday hours as needed.
- Complete all other duties, as requested, and assigned.
- Adhere to policies related to boundaries with members, volunteers, staff, and participants.
- Attend required Abuse Risk Management training and adhere to procedures related to managing high-risk activities and supervising members and participants.
- Report suspicious or inappropriate behaviors and policy violations and follow mandated abuse reporting procedures.
LEADERSHIP COMPETENCIES:
- Communication & Influence
- Innovation
- Emotional Maturity
- Critical Thinking and Decision Making
QUALIFICATIONS:
- High School degree or the equivalent knowledge required, college degree preferred.
- 1+ years of Human Resources (HR) experience
- Strong verbal, written and organizational skills.
- Excellent communication skills, telephone manners and professional demeanor required.
- Detailed oriented and the ability to perform in a fast-paced environment while being patient and thorough with processes in place.
- Intermediate/Advanced computer skills in MS Office applications, Excel/Outlook /Word
- Personable.
- Ability to work autonomously as well as with a Team.
- Strong customer service orientation.
- Knowledge of HIPAA laws relating to confidentiality.
- Ability to work with staff at all levels of the Organization.
- Ability to receive direction from multiple sources and prioritize accordingly.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
This work requires the following physical activities: climbing, bending, stooping, kneeling, twisting, reaching, sitting, standing, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing, and visual acuity. The work is performed primarily indoors and may require occasional travel.
COMPANY BENEFITS:
Free Membership, 25% discount for programs and camp fees for the duration of the season.
HOURLY PAY RATE: Up to $20.00
WORK SCHEDULE:
Monday to Friday
April: Total Hours: Up to 25 hours
May: Total Hours: Up to 40 hours
June: Total Hours: Up to 40 hours
July: Total Hours: Up to 40 hours
August: Total Hours: Up to 25 hours
NOTES:
- This position is temporary, from April through August 2024.
- Availability to work the full assignment period from April 2024 to August 2024 is required.
