Hr Coordinator

OVERVIEW OF THE ROLE/JOB

The HR Coordinator is responsible for performing HR-related duties on a professional level and works closely with the Vivage Senior HR management in supporting the HR function at the community. The position carries out responsibilities in the following functional areas: benefits, administration, employee relations, training, performance management, onboarding, policy implementation, recruitment/employment, affirmative action and employment law compliance.

KEY RESPONSIBILITIES:

Employee Relations/Legal/Compliance Duties: 50% time

• Maintains personnel files in compliance with applicable legal requirements.
• Responsible for approving and tracking leaves of absence, FML, etc
• Compiles EEO-1 report data annually; maintain other records, reports and logs to conform to EEO regulations
• Handles employee relations counseling and exit interviewing
• Keeps department directors informed of changes in personnel matters
• Recommend new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed
• May coordinate and monitor risk management and safety programs
• Monitors Worker Compensation claims and coordinate work between employees and the insurance carrier
• Ensure that the facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workman's/unemployment compensation etc
• Maintains confidentiality of all pertinent employee information
• Consult with department managers concerning the staffing of their departments, eliminating/correcting problem areas, and improvement of services; assist in determining departmental staffing
• Interpret department policies and procedures to personnel, residents, visitors, etc
• Provide public information (i.e., verification of employment, wages, etc) in accordance with current laws and community policy

Recruiting/Onboarding Duties: 30% time

• Conducts new hire onboarding in conjunction with department leaders, including but not limited to: collecting new hire data and forms, reference checks, I-9 completion, PCN completion, file set up, orientation facilitation, background checks, review of personnel policies, procedures, payroll procedures, safety regulations, etc
• Facilitates the hiring process by coordinating job posting on the website, reviewing resumes, and performing telephone interviews and reference checks
• Administers the compensation program; monitors the performance evaluation program and revises as necessary

Benefits & Payroll Processing Duties: 10% time

• Coordinates insurance enrollments and communicate with service providers and/or Vivage concerning routine administration of benefit plans; facilitates open enrollment meetings
• Makes recommendations to the Administrator concerning wage and salary adjustments, hiring, terminations, transfers, etc
• Manages the Payroll Based Journal requirements
• May assist with payroll
• Maintain employee information in online benefit and HRIS system

Development/Training/Performance Management: 10% time

• Develops department goals, objectives and systems
• Develops departmental goals
• Serve as a coach and mentor for supervisors and staff in other departments
• Develop community specific policies
• Supervise Human Resources Staff; conduct evaluations for HR staff; develop and approve work schedules for HR staff
• Develop and facilitate community training
• Attend required training offered by Vivage to stay abreast of changes
• Perform all other duties as requested

SKILLS AND KNOWLEDGE:

• Must possess intermediate word processing and spreadsheet application skills
• General knowledge of the laws, regulations, and guidelines concerning personnel administration
• Knowledge of administrative practices and procedures, as well as laws, regulations and guidelines pertaining to employment law, wage and hour rules, labor relations, OSHA, privacy Act, etc
• Must be knowledgeable of computer systems, system applications, and other office equipment

EDUCATION AND EXPERIENCE:

Education: Bachelor's degree in Human Resources or related business field required

Experience: 3 years HR exempt level experience required, HRIS and payroll experience preferred

Certification: SHRM-CP or PHR strongly preferred

PHYSICAL REQUIREMENTS:

• Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility
• Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met
• Must be able to push, pull, move, and /or lift a maximum of 25 pounds
• May be necessary to assist in the evacuation of residents during emergency situations

WORK ENVIRONMENT:

• Works in all areas of the facility
• Moves intermittently during working hours
• Is subject to frequent interruptions
• Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances
• Is subject to hostile and emotionally upset residents, family members, etc
• Communicates with the maintenance personnel, nursing staff, and other department supervisors
• Works beyond normal duty hours, on weekends, and in other positions temporarily, when necessary
• Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.)
• Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
• Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
• May be subject to the handling of and exposure to hazardous chemicals