Address
Form of workWHO WE ARE:
We are a leading specialty retailer of casual apparel, footwear and accessories for young men, young women, boys and girls with an extensive assortment of iconic global, emerging, and proprietary brands rooted in an active and social lifestyle. We are based out of sunny Southern California at the Tilly's RSC. You'll hear the term RSC a lot, it stands for Retail Support Center since our corporate offices are here to support our retail and online stores.
SUMMARY:
The HR Compliance Coordinator will be responsible for ensuring the organization complies with all federal and state laws, regulations, and internal policies related to Human Resources. This role requires a keen understanding of HR processes/procedures, exceptional attention to detail and written communication, and the ability to maintain confidentiality. This position fulfills many of the daily functions of the department and is based at the Corporate Office. The job description includes but is not limited to the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
o Research and stay abreast with all employment, wage/hour laws and regulations, local, state, and federal, as well as industry standards and communicate changes to the HR team.
o Track and maintain calendar with current and upcoming compliance changes.
o Maintain spreadsheet of compliance updates tracking all policies/documents/etc. have been updated and communicated ensuring completion of the new legislation.
o Ensure all policies, procedures, forms, and documents are compliant with local, state, and federal regulations.
o Maintain document retention library.
o Review and update HR policies/procedures.
o Collaborate with HR, Legal, and Store Operations to develop policies/procedures for RSC (corporate) and Stores.
o Manage Employment and New Hire/Onboarding Documents and Policies.
o Update and provide suggestions to Employee Handbook and Supplemental State Handbooks.
o Update and provide suggestions to Policies and Procedures Manuals.
o Update and maintain minimum wage calendar, process, and communication.
QUALIFICATION REQUIREMENTS:
To perform this job function successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
CERTIFICATES, LICENSES, REGISTRATIONS:
OTHER SKILLS and ABILITIES:
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Why Tillys?
Working at Tillys allows you to experience a new style of work life. Our work culture is fun and relaxed. We encourage you to be you and that means you should be comfortable. Our employees enjoy a casual dress code and a fun, fast paced work environment where creative minds work together to achieve common goals. As a part of the team, you'll contribute towards and share in our success. A career at Tillys is all about working together to make things happen... so what are you waiting for?
401k: We offer a 401k plan as your financial security is our priority.
Comprehensive Health Benefits: We've got your well-being covered. Enjoy comprehensive medical and dental benefits, and the best part? We fully cover your vision needs!
️Employee Discounts: Shop to your heart's content with exclusive discounts, both online and in-store. Enjoy the latest fashion and gear without breaking the bank.
️ Discounts Galore: Have fun without breaking the bank. Our discount programs offer discounts on various attractions, travel, and events - opening a world of adventures for you.
️Employee Sample Sale: Score big on your favorite brands at our exclusive Employee Sample Sale events. It's like Black Friday, but better!
️♂️ Wellness Events: We prioritize your well-being and joy. Come join us at the corporate office for a mix of wellness events, parties, and corporate gatherings, all crafted to keep you at your best.
♂️Monthly Massages: Relax and rejuvenate. We offer monthly massages to help you unwind and de-stress.
Movie Ticket Discounts: Movie night, anyone? Enjoy special discounts on movie tickets and make it a regular thing.
Weekly Snacks: Munch away! We keep the office stocked with weekly snacks to keep you fueled and motivated.
Volunteer Time: We believe in giving back. Take paid time off to make a difference in your community through volunteer work.
What to Expect?
Hourly Salary Range: $25-$30: Offer placement within this range is dependent on a variety of factors, including prior relevant experience, qualifications, and skill set.
Hybrid role based out of HQ in Irvine, CA with a minimum of 4 days in office.
"Tillys will consider applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Municipal Code, Chapter XVIII, Article 9 (Los Angeles Fair Chance Initiative for Hiring (Ban the Box)."
#LI-DNI
We are a leading specialty retailer of casual apparel, footwear and accessories for young men, young women, boys and girls with an extensive assortment of iconic global, emerging, and proprietary brands rooted in an active and social lifestyle. We are based out of sunny Southern California at the Tilly's RSC. You'll hear the term RSC a lot, it stands for Retail Support Center since our corporate offices are here to support our retail and online stores.
SUMMARY:
The HR Compliance Coordinator will be responsible for ensuring the organization complies with all federal and state laws, regulations, and internal policies related to Human Resources. This role requires a keen understanding of HR processes/procedures, exceptional attention to detail and written communication, and the ability to maintain confidentiality. This position fulfills many of the daily functions of the department and is based at the Corporate Office. The job description includes but is not limited to the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Monitor Compliance
o Research and stay abreast with all employment, wage/hour laws and regulations, local, state, and federal, as well as industry standards and communicate changes to the HR team.
o Track and maintain calendar with current and upcoming compliance changes.
o Maintain spreadsheet of compliance updates tracking all policies/documents/etc. have been updated and communicated ensuring completion of the new legislation.
o Ensure all policies, procedures, forms, and documents are compliant with local, state, and federal regulations.
o Maintain document retention library.
- Policy Development & Maintenance
o Review and update HR policies/procedures.
o Collaborate with HR, Legal, and Store Operations to develop policies/procedures for RSC (corporate) and Stores.
o Manage Employment and New Hire/Onboarding Documents and Policies.
o Update and provide suggestions to Employee Handbook and Supplemental State Handbooks.
o Update and provide suggestions to Policies and Procedures Manuals.
o Update and maintain minimum wage calendar, process, and communication.
- Draft memos and communication for RSC (corporate) and Stores when policy and procedure updates occur.
- Assist with New Store and Store Closing checklist.
- Assist with Legal Posters for Stores and RSC.
- GovDocs - ensure Store locations are up to date (adding and removing Store locations).
- Assist with Foundry training and send reminders to employees and department leaders.
- Assist with subpoenas, wage/hour audits, and responding to legal inquiries.
- Collaborate with legal on litigation holds and other legal issues or concerns.
- Conduct regular internal audits to assess HR processes and documentation for compliance.
- Assist with analyzing data and HR reporting.
- Identify areas for improvement and implement corrective actions as needed.
- Develop communication materials for HR training programs, workshops, and professional development opportunities.
- Assist employees with general employment, policy, and procedure related questions.
- Assist HR Generalists with employee relations issues and investigations.
- Provides ongoing training/coaching to employees and managers on policies, procedures, documentation, and other HR-related issues.
- Provides support with the Unemployment Claims process.
- Assists with communication and facilitation of Performance Review process.
- Understands New Hire Reporting, I-9, and E-Verification processes and partners with the HR Admin team to execute compliance.
- Understands waiting time pay/penalties and assists with calculating.
- Understands HR information systems and helps troubleshoot.
- Special Projects as assigned by HR Manager and VP of HR.
QUALIFICATION REQUIREMENTS:
To perform this job function successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Exceptional verbal and written communication skills.
- Proficient computer skills with work experience in MS Office Applications including Outlook and word. Advanced Excel Skills required.
- Detail oriented, strong project management skills, and highly organized.
- Strong analytical skills as well as independent thinking/reasoning ability.
- A sense of urgency and willingness to make independent decisions and bring projects to completion.
- Thorough knowledge of employment-related laws and regulations (multi-state preferred).
- Ability to reprioritize projects frequently and multitask.
- Excellent interpersonal skills.
- Able to effectively use common office equipment (i.e., computer, printer/fax, etc.).
- Proficient in English.
EDUCATION and/or EXPERIENCE:
- High School Diploma required
- Bachelor's Degree in a related field preferred.
- Must have at least 3 years of Human Resource Experience.
- Retail Experience is preferred.
CERTIFICATES, LICENSES, REGISTRATIONS:
- PHR Certification preferred
OTHER SKILLS and ABILITIES:
- Insight and the ability to effectively influence others as well as champion and implement ideas.
- Possess a strong value system with great integrity and demonstrate personal and professional leadership.
- Knowledge of HR systems and ADP preferred.
- Ability to remain flexible, re-prioritize, and respond to changing demands.
- Ability to analyze reports and employee data information.
- Strong ability to exercise sound judgment and find effective solutions.
- Must have the ability to troubleshoot HR systems and analyze reports/employee data.
- Ability to effectively communicate with all levels of staff and management.
- Knowledge of Labor Laws and/or OSHA Regulations.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
- Typical office environment with low-level noise exposure.
- Position is based out of the Corporate Office with occasional travel to store locations.
- Communication with employees and field partners will be primarily conducted via phone and email.
Why Tillys?
Working at Tillys allows you to experience a new style of work life. Our work culture is fun and relaxed. We encourage you to be you and that means you should be comfortable. Our employees enjoy a casual dress code and a fun, fast paced work environment where creative minds work together to achieve common goals. As a part of the team, you'll contribute towards and share in our success. A career at Tillys is all about working together to make things happen... so what are you waiting for?
401k: We offer a 401k plan as your financial security is our priority.
Comprehensive Health Benefits: We've got your well-being covered. Enjoy comprehensive medical and dental benefits, and the best part? We fully cover your vision needs!
️Employee Discounts: Shop to your heart's content with exclusive discounts, both online and in-store. Enjoy the latest fashion and gear without breaking the bank.
️ Discounts Galore: Have fun without breaking the bank. Our discount programs offer discounts on various attractions, travel, and events - opening a world of adventures for you.
️Employee Sample Sale: Score big on your favorite brands at our exclusive Employee Sample Sale events. It's like Black Friday, but better!
️♂️ Wellness Events: We prioritize your well-being and joy. Come join us at the corporate office for a mix of wellness events, parties, and corporate gatherings, all crafted to keep you at your best.
♂️Monthly Massages: Relax and rejuvenate. We offer monthly massages to help you unwind and de-stress.
Movie Ticket Discounts: Movie night, anyone? Enjoy special discounts on movie tickets and make it a regular thing.
Weekly Snacks: Munch away! We keep the office stocked with weekly snacks to keep you fueled and motivated.
Volunteer Time: We believe in giving back. Take paid time off to make a difference in your community through volunteer work.
What to Expect?
Hourly Salary Range: $25-$30: Offer placement within this range is dependent on a variety of factors, including prior relevant experience, qualifications, and skill set.
Hybrid role based out of HQ in Irvine, CA with a minimum of 4 days in office.
"Tillys will consider applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Municipal Code, Chapter XVIII, Article 9 (Los Angeles Fair Chance Initiative for Hiring (Ban the Box)."
#LI-DNI
