Hr Store Compliance Specialist

Job Description:Title: HR/Safety Compliance Specialist.Classification: Non-Exempt.Reports To: HR Supervisor.Pay Rate Range: $20.00 - $25.00. The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors. We are hiring! Our team is growing, apply today! We are looking for a dynamic Store HR Safety Compliance Specialist to help drive our Vallarta Culture. We offer competitive pay, development, and growth opportunities. Position Summary: Ensures compliance in accordance to company policies, procedures, federal, and state laws Monitors and ensures compliance of Human Resources and Safety Programs as directed by the Chief People Officer and Risk Management Director. Communicates company’s HR and Safety policies, procedures and practices to team members and store management. Replies to team member HR/Safety concerns, inquiries, and problems. Serves as Human Resource and Risk Management department primary compliance representative for store or warehouse. Essential Job Functions, Duties and Responsibilities:Ensures all team members comply with Vallarta’s Core Values.Ensures all team members smile and greet all customers and team members while using the six steps of delivering extraordinary customer service.Ensures compliance in accordance to company policies, procedures, federal and state laws.Ensure all required federal and state law posters are posted in a visible area to all applicants and/or team members.Complies with staffing needs and assists in preparing job opening advertisements, and other related HR announcements as instructed by Chief People Officer.Ensures compliance by communicating all compliance issues/concerns to Corporate HR Management or Risk Management Department.Reviews with store director hiring needs and complies with submitting hiring needs form to corporate HR management.Ensures compliance of applicant vetting process and procedures; ensures applicant meets job requirements, conducts interviews, and obtains employment verifications.Ensures every new hire completes a Work Tax Opportunity Credit Survey.Hires all entry-level positions at the store and assists in hiring key positions with store director.Tracks all applications, applicants interviewed, applicants rejected/hire and ensures monthly pre-screen reports are submitted to HR.Ensures compliance of on-boarding paperwork; reviews paperwork is completed accurately, makes copies of all required documents, creates files for store and complies with new hire processing deadlines.Ensures compliance of I-9 process and procedures.Complies with federal laws and verifies the identity and employment eligibility of all persons hired using E-Verify.Complies with company policy, ensuring all new hires biometric fingerprint are registered at Logile clock.Facilitates new hire orientation in accordance to corporate HR guidelines.Ensures compliance and monitors the “1st Five” program for all new hires.Ensures new team members are given a tour of the store to include location of team member parking, time clock, eating areas, restrooms, schedules, emergency exists and disaster meeting area.Communicates any personnel issues and safety concerns to store director or warehouse director.Ensures department managers comply with submitting schedules per company policy, adhere to writing schedules that comply with the 5-hour and 7-hour rule and assigning lunch according to company policy.Complies in submitting HR/SD recap every Tuesday and emailing form to Receptionist (VTC.Must comply in attending weekly conference calls with Corporate HR Management and Risk Management to discuss any issues or concerns.Must attend HR/Safety meetings as requested.Ensures compliance of leaves of absence request, which includes requesting required documentation for leave of absences and submitting to Corporate HR Office.Ensures compliance and communicates approvals or denials of leave requests to team members and management.Ensures compliance of interactive process when work restrictions are required or requested by team members.Ensures compliance and monitors Full Time / Part Time classification reports and communicates discrepancies to store director and management.Represent the company at unemployment hearings when necessary; complies with presenting facts and documentation which supports reason of separation.Ensures compliance of performance evaluations by providing feedback on evaluation ratings.Identifies and communicates to Store Director and Supervisor current team members for possible promotions for open positions.Ensures performance evaluations are conducted according to company policy.Assists the Risk Management Department as a witness in workplace injury investigations of Team Members, as well as assists in coordinating appointments with the injured Team Member, relevant Store personnel, and Company’s investigator.Organizes and coordinates safety celebrations with Risk Management, and Store DirectorCommunicates Company’s health benefits and financial wellness programs to team members and processes enrollment applications, cancellation, or changes.Organizes and manages annual open enrollment communications and election process.An employee relation specialist conducts investigations based on team member complaints to be inclusive of allegations of harassment, discrimination, bullying, and violations of company policies.Reports all team member complaints to Corporate HR Office and partners with HR management on resolutions of complaint.Ensures compliance through coaching, counseling, guiding, and training store management, of every level, in employment laws, injury reporting, investigation, and company policies as they relate to HR and/or Safety.Ensures training room, equipment used for training, and training materials are available and stored properly.Ensures compliance of sign off training topics and submits to Corporate HR or Risk Management Department.Complies with, as required, in transporting team members to the medical clinic due to work-related injury/illness, and for reasonable suspicion.Completes injury/illness form for all team members reporting injury or illness.Assist in completing necessary paperwork for terminations.Ensure compliance of pending short/over, missed punches, and meal period warnings.Ensures store director conducts termination meetings; ensuring final check, EDD pamphlet and termination report are provided; HR/Safety Compliance Specialist maybe present in termination meetings for cause as a witness only when necessary.Ensures compliance of name badge program for all team members; orders name badges for all new hire and submits badge replacement request every Friday; also ensures compliance of inventory of badges received and of those maintained at store.Complies with Risk Management Department in the development and implementation of Health and Safety Awareness Programs and Policies; Ensures compliance of safety meetings with the Store director and maintains safety meeting minutes.Helps maintain compliance of regulated practices in the stores with respect to Safety and Health inspections of the overall store, equipment, team member work behaviors, and complies with entering findings into the Company’s Compliance Audit Management System.Maintains team member file, stores all team member related documents and stamps received date on all documents to be filed daily.Monitors and tracks disciplinary action to ensure compliance of proper follow up needed to address Team Member policy or safety violations.Ensures team members are in compliance with Safety Shoe Program guidelines and submits shoe orders to Risk Management department.Ensures compliance and maintains store inventory of safety supplies, including Personal Protective Equipment, and timely submits safety supply orders to ensure adequate supplies are available within store at all times.Complies with and distributes safety-related equipment to Team Members as needed and ensures that proper equipment acknowledgments or safety training documents are completed by Team Members as required.Complies with holding team members accountable when safety supplies are lost or intentionally damaged pursuant to Company policy.Places orders of supplies with corresponding departments.Assists with ensuring the store complies with First Aid Supply and HAZMAT programs, to ensure costs are minimized, and Hazardous Wastes are properly and safely stored at all times.Complies with and helps coordinate processes such as training, reporting, distribution, and collection of important safety documents and assists in all aspects of team member accident investigations and procedures.Assist in other stores to cover vacation, leave of absence, open positions, and new store openings.Any other duties as assigned. KNOWLEDGE, SKILLS AND, ABILITY Understanding of the English language; reading, writing, and speaking.Understanding of the Spanish language; reading, writing, and speaking.Basic operational use of standard office equipment (i.e., computer, printer/fax, etc.)Basic proficiency with Microsoft Office Suite products (i.e., Word, Excel, Outlook, etc.)Must be able to type at least 35 wpm.Must be able to handle and maintain confidential information.Must be able to build business relationships.Must be able to coach, counsel, guide, and train.Must be a critical thinker.Analytical; ability to identify problems and come up with solutions. HELPFUL SKILLS: Knowledge of Labor Laws and/or OSHA Regulations.Knowledge of Word, Excel, Power Point, Logile, and Office 365 JOB REQUIREMENTS: Understanding of the English language; reading, writing, and speaking.Understanding of the Spanish language; reading, writing, and speaking.Basic operational use of standard office equipment (i.e., computer, printer/fax, etc.)Basic proficiency with Microsoft Office Suite products (i.e., Word, Excel, Outlook, etc.)High school diploma or general education degree (GED); or equivalent combination of education and/or experience.Must exhibit a responsible, professional, and positive attitude towards the job and store personnel.Must have demonstrated excellent performance, and personnel relations building in current position.A minimum of 1-2 years in a supervisory capacity.Ability to commute to all district locations as required.Must be able to work a flexible work schedule, including evenings, weekends, and holidays.Must pass a background (credit, criminal, and DMV) check.Must have a valid Driver License.Must have a valid Driver License. Position Type/Expected Hours of Work This is a Non-Exempt Level Corporate Position; Monday – Friday, 8:00am-5:00pm. Vallarta Supermarkets is an Equal Opportunity Employer committed to inclusion and diversity. We welcome people of different backgrounds, experiences, abilities, and perspectives and will consider all qualified applicants for employment in accordance with all state, local, and federal laws. Vallarta Supermarkets participates in the E-verify program. #STOREHR #HUMAN RESOURCES #HR SPECIALIST #HR ManagementAbout Vallarta Supermarkets: As of 2022, Vallarta counts on 53 stores throughout California (Ventura, Los Angeles, San Bernardino, Riverside, Kern, San Diego, Santa Barbara, Tulare, Orange, and Fresno counties), and more than 8,000 team members. The Gonzalez family promises to continue to strive for excellence in everything we do so that our valued customers always have a Vallarta supermarket to call their own.From one small carnicería in Van Nuys in 1985 to 53 full-service markets across California, Vallarta Supermarkets is a living, breathing tribute to the hard work and customer dedication of our founding family and all of our valued employees.Vallarta Supermarkets was founded by Enrique Gonzalez Sr., who was later joined in the business by his four brothers, his son and nephew. Their family roots and humble origins began in the tiny town of Jalostotitlán, Jalisco, Mexico, where Enrique and his brothers were raised on a meager farm. Their parents instilled in them at very young ages the importance of family and the power of a strong work ethic to overcome challenges.When the opportunity arose to immigrate in the 1960’s, the Gonzalez family was thankful to stake their claim in the “land of opportunity,” the United States of America. Right away, the five brothers got to work in restaurants, either as short-order cooks or bussing tables. Even though some of the brothers were still in school, they all worked to help the family make ends meet.In 1985, Enrique Gonzalez Sr. began his journey in the grocery business when he opened Carniceria Vallarta in a 1,000 sq. ft market in Van Nuys, CA. He focused on selling the traditional cuts of meats popular in his native Mexico with an emphasis on unequaled quality and the friendliest of customer service. He soon expanded the business to a second location and brought his four brothers into the business. From there the adventure truly began, as they worked together as a family to build both a reputation for excellence and a successful business.The Gonzalez brothers believed that the key to Vallarta’s success would be to combine elevated customer service with the highest quality products to serve the growing Hispanic community whose needs may not be addressed by big chain stores.That’s why, from the beginning, Vallarta Supermarkets offered a wider variety of the freshest, traditional foods from Mexico, and Central and South America than any other store. They offered specialty and traditional items customers couldn’t find anywhere else: cut-to-order Latin-style meats (ranchera, diesmillo, lomo de res), spices, fresh fruit and produce, delicious prepared foods, pan dulce made daily, plus everything else you would expect from a traditional grocery store. Fast forward to today where Vallarta has expanded its offerings to include a juice and aquas frescas bar, tortilleria, bakery (panaderia), a cevicheria and more.