Supervisor-Admin, Hr, Quality & Compliance

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo.  NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. 

Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX.  NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of: air, land, sea and express packages; all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock.  NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees.  NEU has enjoyed tremendous growth and success as one of the top five international freight forwarders in the world. We connect people with products throughout the world.

This position will provide tactical support to the daily operations and management members of the Perris, California Operations. This role will ensure the adherence of company policies, best practices, and procedures throughout the organization. This position is responsible for delivering and/or coordinating General Administrative, Human Resources , Safety & Security and Compliance initiatives

Essential Duties:

·       Recruit based on operations demands utilizing in-house database.

·       Partner with employment agencies and on-site Supervisors to fill temporary associates’ positions and ensure temporary associates are meeting performance standards.

·       Responsible for processing new hire documents and conducting on-site new hire orientation including training on utilizing time-tracking systems and providing company required training.

·       Oversee associate’s time & attendance records to ensure accurate timecard recording.

·       Responsible for tracking associate’s weekly working hours to stay compliant with customer’s standard of no more than 60 hours.

·       Run payroll and time & attendance reports for management weekly or as needed.

·       Monitor and address personnel issues and concerns quickly and effectively and in accordance with company procedures including disciplinary actions.

·       Conduct exit interviews.

·       Assist with accident investigation and incident reports to provide root cause analysis.

·       Support and coach management team members with performance and behavioral issues to include disciplinary actions.

·       Tracks & reports KPI’s for management

·       Serve as Safety & Security and Quality Coordinator for the facility.

·       Complete scheduled safety and security audits

·       Facility Management to include:

·       Conduct daily walk throughs in the facility to ensure operations is conducted in a safe manner in compliance with the organizations’ policies and with all applicable regulations and standards.

·       Maintain administrative control of the worksite building maintenance activities.

·       Prepare necessary documents, related to purchasing and billing.

·       Ensures proper use and care of all property equipment and supplies.

·       Performs other related duties as assigned by management.

Annual Salary Range $65,000 - $70,000

Minimum Requirements, Education, and Experience:

·       Associate’s degree or equivalent experience in Health and Safety, Business Administration, Human Resources or Supply Chain Management

·       Minimum of 3 years’ experience in warehouse distribution

·       Strong organizational & communication skills- listening, communicating effectively, providing & receiving feedback

·       Ability to handle conflict resolution in a professional manner.

·       Knowledge of OSHA standards and workplace safety

·       Candidate must be able to work a flexible work schedule.

·       Must have strong computer skills including proficiency in Microsoft Word, Excel, PowerPoint, Outlook

·       Strong organization and communication skills

·       Ability to work in a fast-paced work environment

·       Strong organizational and project management skills

·       Strong Teamwork skills

·       Work Location: In Person

Organization Relationships

• This position will interact with all levels of employees at the branch, including colleagues, leadership staff, office personnel and Agency OnSite Supervisor.
• Will Report to the Operations Manager 

Work Environment

(With or without accommodations) This position is predominantly sedentary office work, which involves sitting, typing, filing, and conversing on the phone and will be required to walk through the warehouse.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities and working conditions of the position. While it is intended to accurately reflect the position activities and requirements, management reserves the right to modify, add or remove duties and assign other duties as necessary.

Nippon Express offers a generous Employee Benefits Package including:

• Medical, Dental, and Vision beginning the 1st of the month after 30 days.
• 401k with a company match
• Flexible Spending Accounts, HSA, Life and Accidental Death & Dismemberment Insurance, Short & Long Term Disability, Auto and Home policies, Commuter Benefits, and much more.
• Generous Vacation and Sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.