Executive Assistant - Hr Compliance & Labor Relations - (Contract W/ Benefits)

Our employees make a difference every day by providing world-class healthcare.

An exceptional health system needs to engage top talent to achieve its mission of providing world-class healthcare. That requires a world-class Human Resources function, and that's what we're delivering. Join us and make a difference every single day in service of this extraordinary work - excellence and innovation in patient care, research, and community service. We're improving our technology, energizing our climate, facilitating change, and enabling talent. The healthcare industry has never been more rewarding, and Cedars-Sinai Human Resources is pursuing extraordinary service and support for a dedicated workforce inspired by providing the best patient care, engaged in their work, and deft in their ability to adapt to the constantly evolving environment.

**This is Contract, Full-time Benefits-Eligible role (with the potential for extension)

In this role, these are the primary duties and responsibilities:

• Departmental file organization and maintenance
• Mail distribution
• Special mail services (e.g. messenger, courier, overnight)
• Supply inventory monitoring and ordering
• Facilities requests (e.g. air/heat issues, lighting)
• Staff expense reimbursement requests
• Tracking budget expenditures
• Printing requests (e.g. business cards, training manuals)
• Compliance poster location log
• Leverage knowledge of administrative practice, policies and procedures and the ability to independently problem-solve and perform duties and responsibilities.
• Review, revise, and maintain and update HR Compliance administrative manual.
• Screens calls, inquiries and requests; exercises judgement when prioritizing calls and appointments; routes inquiries to other levels of the organization as appropriate.
• Maintains the Executive Director's calendar, schedules appointments and meetings, makes travel arrangements. Arranges meetings, coordinates meeting rooms, contacts attendees, facilitates their attendance, ensures that required informational materials and equipment are provided. 
• May assist other HR Compliance managers/staff with meeting arrangements.
• Assists with budgeting and tracking process. Includes review of budget/financial reports and data, identification of variances or discrepancies and entry of data.  Notifies Executive Director of issues cited.
• Proficiently type correspondence, memoranda, legal, procedure manuals, policy statements, and other documents. Thoughtfully draft, proofread and edit documents, including but not limited to emails memos, letters, reports, meeting summaries, announcements and logs.
• Proactively runs, coordinates and administers all human resources and payroll functions for the department - Staff Development Advisory Network (SDAN) Representative, Safety Representative and Kronos editor.
• Attends scheduled SDAN, Safety Kronos and other relevant meetings/training
• Monitors and provides ample notice to staff of mandatory training and other requirements
• Update staff skills in HRIS system
• Serves as HR Compliance and Labor Relations HealthStream contact
• Maintains department HR records as required for survey purposes
• Monitors staff Kronos, identify gaps/questions, and edit time records
• Maintains HR Compliance and Labor Relations Safety manual
• Pre-employment and onboarding preparation
• Termination Checklist
• Provide administrative and project support as needed to all HR Compliance and Labor Relations fields; Compliance, EEO/AA, Labor Relations and Litigation.

Education Requirements: