Hr And Payroll Administrator [D300 - Nj - Ch]

Physician and Tactical Healthcare Services, LLC (PATHS, LLC) is committed to provide the best possible environment for maximum development and goal achievement for all employees. Our practice is to treat each employee as an individual. We seek to develop a spirit of teamwork; individuals working together to attain a common goal. In order to maintain an atmosphere where these goals can be accomplished, PATHS, LLC provides a comfortable and progressive workplace. We take into account individual circumstances and the individual employee.

Founded in 2000, PATHS, LLC offers a broad range of account receivable management, patient advocacy, and consultation services to assist the needs of our healthcare clients. Our 4 offices in PA, NJ, and DE is home to 450 employees and that serve over 100 clients. Our team has built long term flourishing partnerships with clients and staff by cultivating a great experience.

PATHS, LLC is currently seeking a full-time Human Resources and Payroll Administrator to coordinate the administration of human resources policies, programs, practices and procedures; as well as administration of the company’s time and attendance and Payroll systems.

DUTIES

Human Resources Administration

• Responsible for managing employee relations, employee inquires, complaints, compensation, training, compliance programs and company policies and procedures
• Assist and support HR Recruiter with recruitment efforts; including conducting phone screens, scheduling interviews and interviewing applicants
• Assist and support HR Recruiter with pre-hire and new-hire processes; including drug screens, background and education verification checks
• Coordinates onboarding, new employee orientation, employee enrollment in payroll and completion of all necessary forms and documentation
• Participates in benefits administration; including open enrollment, changes, terminations, COBRA and billing/invoice reconciliations
• Responsible for leave administration; determine eligibility, prepares and delivers necessary paperwork for FMLA, STD, LTD, ADA, Worker’s Compensation claims, etc.; tracks paperwork and attendance throughout the process
• Responsible for employment verifications and VOE employee letter requests
• Coordinate employment separation process; completes separation checklists and unemployment documentation, termination letters, benefit termination and COBRA process
• Manage employee communications by creating announcements postings and general communications as approved by the HR Director
• Coordinate employee handbook policy and procedure updates and monthly newsletter; maintain updates to Portal Site
• Coordinate quarterly and annual background checks
• Daily coordination with HR Coordinator and Director to ensure department efficiency
• All other duties as assigned

Payroll Administration

• First point of contact for all managers for time & attendance and Payroll. Address inquiries with managers where necessary to confirm staff details or other issues related to payroll
• Responsible for ensuring 100% accurate and reliable payroll services which ensure all employees receive their pay on time and error free
• Prepare biweekly payroll. Review and approve time cards, make personnel payroll changes and updates as needed, and coordinate with payroll provider for various payroll updates
• Maintains employee attendance records and Payroll files, including records of health insurance, payroll deductions, workers’ compensation and unemployment claims
• Responds to employee inquiries relating to pay, leave entitlements, form completion with a high degree of professionalism and customer service
• Maintains and reconciles employee time off accruals, including payouts and leave adjustments
• All other payroll duties as assigned

REQUIREMENTS

• Minimum high school diploma or bachelor’s degree in Human Resources or related field, preferred. Equivalent education and experience considered.
• 3-5 years human resources, payroll and/or administrative experience
• Familiarity with HRIS, specifically Paychex Flex a plus
• Knowledge of applicable employment and leave laws (ADA, FMLA, FLSA, etc.)
• Excellent interpersonal skills both written and verbal, with the ability to effectively communicate with individuals of diverse backgrounds and personalities
• Detail oriented, able to multitask in a fast pace environment and ability to maintain the highest standards of professionalism and confidentiality
• Proficient in Microsoft applications: Outlook, Word, and Excel

Work schedule: Monday – Friday, 8:00 am – 4:30 pm or 8:30 am – 5:00 pm

Starting pay rate is $22.00 per hour. Negotiable base on experience and education.

Company offers competitive salary and excellent benefits package including:

Paid Time off
Paid Holidays
Medical, Dental, Life and Long Term Disability Insurance

Flexible Spending Account
401K Plan

Equal Opportunity Employer

Compensation: Based on experience

Job Type: Full-time

Pay: From $22.00 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Work Location: In person