Payroll Administrator

The Payroll and Benefits Administrator is responsible for the preparation and processing of the semi-monthly payroll for all staff/all divisions as well as benefits enrollment, updating HRIS system, processing of related state and federal requests. Will also assist with Human Resources Department projects as well as carrying out various Human Resources programs and procedures for all company employees.

Job requirements include but not limited to:

• Responsible for the preparation and processing of the semi-monthly payroll and reports distribution
• Exports HR information to finance via monthly payroll reports on a semi-monthly basis
• Performs monthly reconciliation of benefits invoices and reporting of variances to finance and external vendors
• Prepares monthly commission calculations for the 15th payroll
• Develops and maintains online forms (benefits enrollment, employee status change form, etc.)
• Provides customer service support to internal customers.
• Assists in administration of compensation program.
• Maintains Checkpoint HRIS records and compiles reports from database as needed
• Responsible for Paid Time Off (PTO) tracking and reporting
• Maintains company organization charts on a semi-monthly basis
• Administers the input and reporting of employee data and election/deferral changes for the 401(k) plan
• Ensures that all enrollments, COBRA, terminations, changes, beneficiaries, disability, accident and death claims, rollovers, QDRO’s, distributions, loans are processed appropriately and timely
• Participates in HR staff meetings and attends other meetings and seminars
• Assists HR staff with various research projects and/or special projects
• Makes photocopies, faxes and/or scans documents, files and performs other clerical functions.
• Maintains awareness of and ensures adherence to Zelis standards regarding privacy
• Responsible for the creation and maintenance of employee personnel and benefit files and updating of employee payroll records
• Experience in compensation analysis. It would be great to have someone who understands standard practices for salary increases regarding merit, promos, etc. and could create our compensation analysis reports which encompass internal salary/role comparisons, market data, and new salary recommendations

Technical Skills / Knowledge:

• Has foundational proficiency in creating and maintaining employee records and benefit files
• Has foundational proficiency in benefits reconciliation as well as processing enrollments, changes, terminations and other adjustments to an employee’s file
• Has solid understanding of commission calculation and processing of payroll
• Has solid understanding of administration of PTO system
• Computer proficiency and technical aptitude with the ability to utilize Checkpoint HR, all benefit partner websites and MS Office applications.
• Works on assignments that are more complex in nature in which judgment and initiative are required in resolving problems and making recommendations
• Thorough knowledge of company and departmental policies and procedures

Independence/ Accountability:

• Requires minimal supervision for day to day tasks but seeks guidance on more complex tasks
• Abiltiy to follow detailed instructions on new assignments; receiving guidance as needed on next steps
• Regularly reviews goals and objectives with supervisor
• Accountable for day to day tasks
• Must have professional manner and respect the confidentiality of administrative matters and files
• Ability to manage and prioritize multiple tasks
• Ability to work under pressure and meet deadlines

Problem Solving:

• Recognizes basic problems, gathers appropriate information and seeks the help of others in formulating a solution
• Excellent organizational skills are required to prioritize responsibilities, thus completing work in a timely fashion
• Outstanding ability to multiplex tasks as required
• Excellent project management skills.
• Attention to detail and concern for impact is essential

Leadership Activities:

• Regularly attends and participates in departmental and other meetings
• Must be proactive to ensure proper follow up and completion of projects
• Must maintain a professional demeanor in sensitive situations
• Assists other departments as necessary

Communication Skills:

• Must work well with others
• Effectively communicates by giving and receiving feedback
• Communicates ideas and information clearly
• Must have excellent communication and presentation skills to effectively interface with the entire staff, and external representatives from the business community

Customary Education and Experience:

• Some college preferred
• Three to five years’ experience in progressively responsible administrative and organizational functions
• Three to five years’ experience with HRIS and payroll systems