Hr Administrative Assistant

We Are Hiring!

At Riverside, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our organization is running optimally and safely, helping keep the community healthy. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to succeed in our close-knit, safety-focused culture working together as a team. The careers we offer are meaningful because the work we do matters. Join us!

FTE: 1.0

Shift: Days

Location: Pavilion - Kankakee

Summary:
The HR Administrative Assistant will ensure excellent HR assistance and support for internal and external customers as well as efficient HR department operations. The HR Administrative Assistant will be involved in administrative responsibilities in the areas of recruitment, employee relations, compensation and benefits, employee records, and coordinating HR information within department and across the organization.
Experience/Education Requirements:

• High school graduate or equivalent required with college-level coursework preferred.
• Previous office experience required, minimum 2 years Human Resources experience preferred.
• Computer proficiency in Microsoft Word, Excel and Outlook and the ability to learn additional software applications.
• Excellent customer service and interpersonal skills.
• Must be a critical thinker and problem-solver with the ability to manager multiple priorities.
• Ability to communicate effectively verbally and in writing at all levels in the organization.
• Effective communication skills, Ability to Maintain Confidentiality, Accuracy and Quality of Work required, Adaptability to changing work demands, Dependability, Problem Solving, Planning/Organizing, Orienting Employees, Teamwork, strong Microsoft Office Skills, Understanding of HR role and processes.

License or Certification Requirements:

Responsibilities:

• Accurately files documents into electronic HR record.
• Assist with data migration as new software or other projects are identified and implemented.
• Assist with Job Description updates.
• Assist with License & Certification renewal steps.
• Assist with new hire onboarding as needed, helping with making employee badges and entering direct deposit.
• Assist with Worker's Compensation and unemployment workflows.
• Assist with scheduling interviews as needed.
• Processes tuition reimbursement requests.
• Supports administrative tasks of the employee wellness program.
• Accurately tracks legal billing expenses and completes related tasks.
• Supports administration of the employee food pantry.
• Provides quality HR support and service to all HR managers and their areas of responsibility to enable efficient and effective HR operations.
Supports HR team and leadership with any special projects, reporting needs, and tracking.

Riverside Healthcare is revolutionizing care using leading-edge technology to diagnose and treat patients. We are ranked top in the nation for performance in neurosurgery, orthopedics, and heart surgery and have also been named one of the nation's 100 Top Hospitals by Truven Health Analytics seven times. Riverside is nationally recognized for our specialty programs in obstetrics, trauma, oncology, rehabilitation, geriatrics, occupational health, psychiatric services, and treatment of alcohol and chemical dependency, as well as patient safety. We combine innovation and convenience at state-of-the-art facilities located in communities throughout the greater Kankakee area.

Riverside Medical Center proves that truly progressive medicine is being delivered in Chicago's southwest suburbs and East Central Illinois. Join a team that is not only concerned with providing the best care possible but also with offering a work environment of advancement and growth. Riverside is a place that embraces a culture where opinions count and dedications is respected, where superior performance is rewarded with competitive salaries and excellent benefits.

Other information:

Exposure/Sensory Requirements

Exposure to:
Chemicals: Refer to MSDS sheets.
Video Display Terminals: Average
Blood and Body Fluids: None
TB or Airborne Pathogens: None

Sensory requirements (speech, vision, smell, hearing, touch):
Speech: Needed to communicate with individuals using and working within the department.
Vision: Needed to read memos and literature.
Smell: Helpful to note presence of electrical/fire safety.
Hearing: Needed for telephone communication, meetings and listening to employee concerns.
Touch: Needed to write, computer entry, filing, office equipment and machines.

Activity/Lifting Requirements

Percentage of time during the normal workday the employee is required to:
Sit: 50%
Twist: 0%
Stand: 15%
Crawl: 0%
Walk: 25%
Kneel: 1%
Lift: 2%
Drive: 0%
Squat: 2%
Climb: 0%
Bend: 2%
Reach above shoulders: 2%

The weight required to be lifted each normal workday according to the continuum described below:
Up to 10 lbs: Occasionally
Up to 20 lbs: Occasionally
Up to 35 lbs: Not Required
Up to 50 lbs: Not Required
Up to 75 lbs: Not Required
Up to 100 lbs: Not Required
Over 100 lbs: Not Required

Describe and explain the lifting and carrying requirements. (Example: the distance material is carried; how high material is lifted, etc.):

Maximum consecutive time (minutes) during the normal workday for each activity:
Sit: 60
Twist: 0
Stand: 30
Crawl: 0
Walk: 10
Kneel: 1
Lift: 1
Drive: 0
Squat: 1
Climb: 0
Bend: 1
Reach above shoulders: 1

Repetitive use of hands (Frequency indicated):
Simple grasp up to 10 lbs. Normal weight: 5-10# constantly
Pushing & pulling Normal weight: 5-10# often
Fine Manipulation: Word processing, typing, filing, paper work.

Repetitive use of foot or feet in operating machine control: None

Environmental Factors & Special Hazards

Environmental Factors (Time Spent) :
Inside hours: 8
Outside hours : 0

Temperature: Normal Range
Lighting: Average
Noise levels: Average
Humidity: Normal Range
Atmosphere: Poor ventilation

Special Hazards : None
Protective Clothing Required: None