Heavy Haul Administrative Assistant

JOB DESCRIPTION

ADMINISTRATIVE ASSISTANT

Department: Heavy Haul

Location: Downey Yard

Classification: Full-Time, Non-exempt

Reports To

Heavy Haul Operations Supervisor

Position Summary

Ecology Auto Parts Inc. is looking to fill a role of an Administrative Assistant for our Heavy Haul Operations Team. You will support the Heavy Haul Department of our Transportation Division with Dispatching and Logistics coordination.

Responsibilities

• Flatbed dispatch
• Execute billing effectively
• Coordinate payroll
• Permit upkeep
• World-class customer service
• Multi-tasking efficiently
• Entering driver log data and customer data into the company’s ERP systems/database
• Preparing data and files for invoicing and payroll
• Data entry and data management
• Creating and formatting spreadsheets
• Update existing data
• Work closely with Transportation team and provide support as needed
• Other related duties

Qualifications/Knowledge/Critical Skills

• 3-5 years experience in logistics with an emphasis on oversized loads required
• Flatbed dispatch experience required
• Bi-lingual in Spanish is a plus, but not required
• High school diploma required
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Proficient in Excel and Word, 10-key by touch
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

Physical Demands/Environmental Factors

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear
• Occasionally required to stand and walk
• Must frequently lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus
• Some local travel required

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.
Ecology Auto Parts Inc. is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.