Graduate Program Coordinator

The ASTE/AVTE Graduate Program Coordinator (GPC) plays a key role in supporting the success of graduate students as they earn their degree in the ASTE and AVTE departments. Responsibilities include general administration of the ASTE and AVTE Graduate Programs, oversees application and admission process, processes graduate student forms, communicates with School of Graduate Studies and Graduate Program Director(s), regularly monitors student progress.

Reporting

The GPC reports directly to the Graduate Program Directors in the ASTE and AVTE departments.

Expectations:

• 20 hours a week
• Collaborate with a cohort of 60-80 graduate students enrolled in the program.
• Engage with prospective graduate students who express interest in the program(s).
• Minimal overnight travel

Typical Functions:

• General Administration
• Acts as the central repository of graduate information for the department, interpreting and disseminating pertinent School of Graduate Studies (SGS) and program policies.
• Holds regular meetings with the Graduate Program Director(s) (GPDs) and graduate faculty to maintain transparent communication.
• Participates in regular meetings convened by SGS or arranges for representation if necessary.

Application and Admissions:

• Supervises the graduate student application process, coordinating reviews with GPDs.
• Collaborates with SGS on updates, issues, and applications.

Communication and Record-Keeping:

• Ensures transparent communication regarding degree requirements, milestones, and expectations.
• Handles graduate student forms promptly.
• Keeps the Graduate Student Dashboard updated regularly.
• Manages relevant list-serves (e.g., MAS, M.Ed., M.S., PH.D. list serves) and Canvas pages.

Student Success:

• Monitors and updates the progress of graduate students in collaboration with graduate faculty.
• Processes student requests through ServiceNow (e.g., program of study, committee, proposal, etc.).
• Acts as the primary contact point for students with special requests (e.g., leaves of absence).
• Participates in graduate student events in person (e.g., Ph.D. summer seminar, graduation, etc.).

Graduation Outcomes:

• Evaluates progress towards graduation.
• Works with graduate students and SGS to ensure timely completion of graduation and thesis/dissertation paperwork.

Recruitment:

• Attends recruitment events as required, with some travel involved.

Work Environment and Physical Requirements

• Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Minimum Qualifications:

• Bachelor’s Degree Required
• Familiarity with Career and Technical Education (e.g., Agricultural Education, Family and Consumer Sciences Education, Business Education, Technology and Engineering Education) or Aviation a plus.

Skills:

• Communicating: Communicates effectively both verbally and in writing.
• Problem solving: Analyzes information and evaluates results to select the best solution and solve problems. Acts professionally when encountering customers who at times may be frustrated or threatening.
• Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action.
• Critical Thinking: Uses logic and reasoning to identify solutions and approaches to problems.
• Team Building: Works to create a team-based environment. Constantly demonstrates cooperative behavior with colleagues, supervisors, and customers.
• Active Listening: Gives full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Service Orientation: Actively looks for ways to help people.

Along with the online application, please attach:

1. Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV” 
2. Cover letter to be typed/pasted at the end of your application  

**Document size may not exceed 10 MB.**

Work Environment and Physical Requirements
Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.  

As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.  

Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU. 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

*updated 7/2023

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023