General Clerk Ii - Monmouth, Il (Warren Co.)

General Clerk II

Monmouth, IL (Warren Co.)

JOB PURPOSE SUMMARY: The General Clerk specialist will assist a US federal agency by providing clerical and administration functions. Process, prepare, monitor, track, and maintain documentation. Compile and file documentation. Ensure document accuracy.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist with the finding and collecting of completed compliance determinations and update database
• Mail completed determinations
• Review files to find all applicable determinations
• Separate determination files by geographic location and confirm file information matches correct locations
• Convert existing compliance determinations file system to a new file system
• File, scan documents and create map index of the location of the determinations
• Utilize ArcGIS software to document and create an index
• Scan existing determination into a pdf file, set up a link to the file and the archived determinations folder
• Name the file using the designated naming convention and upload files to a shared drive
• Set up hard copy folder to be placed back into the filing system
• Check for and compile duplicate determinations

Other:

• US Citizenship required
• Submit to an FBI fingerprint check
• Successful adjudication of a National Agency Check with Inquiries (NACI)
• Possession and maintain a proper state issued motor vehicle license

EXPERIENCE & QUALIFICATIONS:

• Two (2) years of relevant experience with clerical and administrative tasks
• Knowledge and experience in general office procedures such as preparing documents and filing tasks
• Knowledge and experience using a variety of computer hardware and software applications
• Proficient with Microsoft Office applications, word processing, Adobe Acrobat Professional and use of internet browsers
• Ability to learn and use agency-specific applications
• Knowledge and experience operating small office machinery such as calculators, fax machines, scanners, postage meters and copy machines
• Familiarity with certified mail and return-receipt mailing procedures
• Preferred experience with ArcGIS or have the ability to learn the application
• Capable of working independently
• Must read, write, speak and understand the English language fluently
• Knowledgeable of the Equal Opportunity and Civil Rights policy

EDUCATION REQUIREMENTS:

• High School Diploma or equivalent, minimum

Avalon Business Engineering Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.