Full-Time Legal Secretary

About us

Hogue & Belong is a small law firm in San Diego, CA. The office environment is respectful and professional, yet also fast-paced and challenging. At Hogue & Belong, we have been relentlessly pursuing justice for employees and consumers in California and beyond for well over a decade. The attorneys at Hogue & Belong have been consistently recognized as SuperLawyers and Million Dollar Advocates every year since 2014. In 2017, the partners at Hogue & Belong were recognized as litigators of the year. The results achieved by Hogue & Belong speak volumes. With many multi-million dollar verdicts and settlements, and hundreds of grateful clients, Hogue & Belong is one of California's premier law firms dedicated to seeking justice for victims of sexual harassment, discrimination, wrongful termination, wage and hour violations, and other violations of employment and consumer law, in both individual and class actions.

Responsibilities:
1. **Document Preparation:** Draft and edit legal documents, including correspondence, contracts, pleadings, and briefs. Ensure accuracy in formatting, grammar, and content. Efficiency and speed are desired.

2. **Client Communication:** Handle incoming calls and correspondence from clients, schedule appointments, and relay messages to attorneys. Provide excellent customer service and maintain positive relationships with clients.

3. **Calendar Management:** Maintain attorneys' calendars, schedule meetings, court appearances, and other appointments. Ensure attorneys are informed of upcoming deadlines and events.

4. **Filing and Record Management:** Organize and maintain physical and electronic files, ensuring documents are properly labeled, stored, and accessible. Retrieve and distribute documents as needed.

5. **Billing and Timekeeping:** Record billable hours and expenses accurately. Prepare invoices and assist with billing inquiries as necessary.

6. **Administrative Support:** Provide general administrative assistance such as answering phones, managing mail, photocopying, and faxing documents. Coordinate travel arrangements and expense reimbursements for attorneys.

7. **Compliance and Ethics:** Maintain confidentiality of sensitive information and adhere to ethical standards and regulatory requirements. Ensure compliance with firm policies and procedures.

8. **Team Collaboration:** Collaborate effectively with attorneys, paralegals, and other support staff to ensure efficient workflow and timely completion of tasks. Assist colleagues with overflow work as needed.

Qualifications:

1. High school diploma or equivalent; additional certification or education in legal studies is a plus.

2. Proven experience as a Legal Secretary or similar role in a law firm or legal department.

3. Proficiency in MS Office suite (Word, Excel, Outlook) and legal software such as document management systems and case management software.

4. Strong communication skills, both written and verbal.

5. Excellent organizational skills and attention to detail.

6. Ability to prioritize tasks and work under pressure in a fast-paced environment.

7. Knowledge of legal terminology, procedures, and principles.

8. Discretion and professionalism when handling confidential information.

9. Ability to work independently with minimal supervision and as part of a team.

**Working Conditions:**

The Legal Secretary typically works in an office environment, often in close proximity to attorneys and other legal professionals. The role may require occasional overtime to meet deadlines or accommodate client needs.

Note: This job description is intended to provide a general overview of the position. Duties, responsibilities, and qualifications may be subject to change based on the needs of the employer.

Job Type: Full-time

Pay: $27.00 - $35.00 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• Free parking
• Health insurance
• Paid sick time
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime

Travel requirement:

• No travel

Experience:

• Microsoft Office: 1 year (Preferred)
• Legal Secretary: 1 year (Required)

Work Location: In person