Front Desk Receptionist/File Clerk

Job Summary:
Burch Shepard Family Law Group, APC, a top rated AVVO and Super Lawyer firm is seeking a full-time Receptionist/File Clerk in our Newport Beach office. This position requires a professional demeanor and a great attitude to be the first point of contact for our firm.

Responsibilities:

• Answer, screen, and forward incoming telephone calls; initiate outgoing calls
• Scanning of documents, including incoming mail, incoming documents produced, client documents; process outgoing mail
• Screen and field “Potential New Client” calls to Legal Administrator
• Greet and welcome clients, opposing counsel, guests, and vendors
• Open office in the morning; fill copy machine; restock kitchen; kitchen maintenance
• Close and lock up office;
• Monitor conference room calendar and in-office meetings; order lunches as requested
• Maintain conference rooms, lobby and kitchen; restock water and conference rooms
• Manage, inventory, and order office supplies and snacks
• Assist Paralegals with sending out correspondence, scanning and faxing
• Monitor, sign for, and deliver incoming and/or outgoing packages
• Monitor Attorney Service court run documents and in/out box
• Break-down closed files and hearing binders with exhibit tabs for reuse; inventory and order tabs
• Filing of vendor bills and client document
• Decorate office and maintain holiday spirit
• Calling in maintenance requests for office equipment
• Perform special projects as assigned: bank runs, service runs, court runs

Experience:

• Experience as a front-office receptionist in a law firm a plus!
• Team player with a “can do” attitude
• Professional appearance
• Solid verbal and written communication skills
• Proficiency in Microsoft Office Suite
• Timeslips and Smokeball experience a plus
• Knowledge of and maintenance of office equipment
• Ability to be resourceful and proactive when issues arise

Job Type: Full-time

Pay: $19.49 - $23.48 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Newport Beach, CA 92660: Relocate before starting work (Required)

Work Location: In person