Front Desk Receptionist/Ap Assistant

JOB DESCRIPTION – Receptionist/AP Assistant

Primary Objectives:

• Provide exceptional customer service to all visitors and people calling into the company.
• Ensure all leads are taken in a correct and timely manner.
• Maintain the office/kitchen clean and stocked.
• Greet visitors and employees as they enter the building.

Basic Expectations:

• Consistently fosters an atmosphere of respect and inclusiveness.
• Strives for a high quality standard of work in efficiency, completeness, and accuracy.
• Maintains a neat, organized, and safe personal and front office work area.

Responsibilities:

• Answer the phone promptly within the first 2 rings.
• Provide excellent customer service to all callers and visitors to the office.
• Ensure job leads are entered correctly into RM and ES calls are addressed promptly.
• Make copies of most commonly used forms and maintain a good number of copies readily available.
• Notify IT or call the appropriate parties if office equipment is not working optimally.
• Ensures the office, kitchen, and storage areas are organized, clean, and presentable.
• Cleans and stocks the kitchen as needed throughout the day; cleans and stocks the kitchen, stocks the bathrooms, and loads and starts the dishwasher at the end of the day.
• Unloads the dishwasher and makes coffee at the beginning of the day and as needed throughout the day.
• Makes sure lights are off, all doors are secure when leaving the office at the end of the day.
• Help with other tasks as needed.
• Enter credit cards into timberscan
• Enter Invoices into timberscan
• Enter Supporting documents into timberscan
• Balance Statements
• Scan POs into PDF file
• Issues PO books to staff and checks them in/out in PO log.
• Stuffs checks and prepares them to be mailed out.
• Performs data entry and clerical tasks related to the efficient maintenance and processing of Accounts Payable.
• Effectively communicates data entry progress with the A/P Administrator to ensure accurate record keeping.

Apply online at: https://jrjohnsonllc.applytojob.com/apply/or contact our office for more information at (503) 240-3388 or stop by and fill out an application at 9425 N. Burrage Ave, Portland OR 97217

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

People with a criminal record are encouraged to apply

Work Location: In person