Front Desk Receptionist

Encore Management & Development manages multiple assisted living communities throughout Wisconsin and the Midwest.

Our mission is to enhance the quality of life to those we serve in a homelike environment and with a commitment to be compassionate in all we do. Our goal is to provide care and services in a dignified and respectful manner through a collaborative team approach.

We strive to build relationships and enhance the assisted living experience through a culture of integrity, compassion, quality and diversity. We aspire to operate a company where employees, residents and families feel a sense of community.

At Encore our core values are integrity, compassion, quality and diversity.

If you feel you will be a good fit for this community please read more and apply! We look forward to learning more about you.

The Courtyard at Bellevue is looking for an evening Receptionist to manage our Front Desk on a daily basis and to perform a variety of administrative and clerical tasks. As a Receptionist, you will be the first point of contact for our company. This is a flexible work schedule that accommodates high school/college student schedules! The scheduled shift is 4:00 - 7:00 p.m. on a weekday schedule with an every other weekend rotation

Our Receptionist’s duties include offering administrative support across the organization. You will welcome guests and greet people who visit the business. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful as a Receptionist, you should have a pleasant personality, as this is also a customer service role.

Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep inventory of stock
• Update calendars and schedule meetings
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

Skills

• Proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude

Job Type: Part-time

Pay: From $15.00 per hour

Benefits:

• Employee assistance program
• Flexible schedule

Schedule:

• Evening shift
• Rotating weekends

Ability to Relocate:

• Saint Paul, MN 55115: Relocate before starting work (Required)

Work Location: In person