Front Desk Receptionist | Administrative Assistant | Tucson Location

We are looking for a dependable Front Office Administrator for our Tucson office. In this position, you will perform various administrative and clerical tasks. You should be comfortable undertaking a variety of activities. Duties include handling client arrivals and phone calls, providing various support to staff, assisting in daily office needs, and performing general administrative tasks. Our ideal candidate will be positive and reliable, possess excellent oral and written communication skills, be able to organize their work using office tools such as Microsoft Office as well as familiarity with all necessary office equipment, software, and procedures. If you have previous experience working in a front office or as an executive Administrative Assistant, we would like to meet you. Ultimately, a successful Front Office Administrator should ensure the efficient and smooth day-to-day operation of our office. Familiarity with the legal, estate planning, and/or insurance industry(ies) is a plus.

Responsibilities

• Answer and direct phone calls
• Organize and coordinate client arrivals
• Provide general support to and act as the point of contact for internal and external clients
• Liaise with other administrative personnel to handle requests and queries from staff and sales agents

Skills

• Proven experience as an administrative or office assistant
• Working knowledge of office equipment, management systems and procedures
• Proficiency in Microsoft Office (Word, Outlook, and Excel, in particular)
• Excellent time management skills with the ability to multi-task
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills and the ability to prioritize work

Job Type: Full-time

Pay: $36,000.00 - $46,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Microsoft Office: 1 year (Preferred)
• Administrative experience: 1 year (Required)

Ability to Relocate:

• Tucson, AZ 85711: Relocate before starting work (Required)

Work Location: In person