Fiscal Assistant (Customer Support & Outreach Team Fiscal Assistant), Grade 16

About the Department of Permitting Services

The Department of Permitting Services is seeking to fill a Fiscal Assistant position in the Central Service’s Unit. The Department of Permitting Services' (DPS) primary mission is to promote the health, safety, welfare, and economic wellbeing of residents, businesses, and communities in Montgomery County with timely, professional, transparent, and consistent review and processing of plans and permits and through inspections of structures, rights-of-way, and development.

About the Position

This position performs paraprofessional accounting work and requires a basic understanding of accounting systems, policies and procedures to examine and verify processes, and the capability to maintain accounts and accounting data.

What you’ll be doing

The person in this position is responsible for a full range of financial and administrative support duties for the Customer Support & Outreach Division, in the Fee Payment Office. Duties include, but are not limited to:

• Processing payments for a high volume of permits, bonds, licenses, and impact taxes;
• Invoicing and processing refunds, bonds, requisitions, and chargebacks;
• Making journal entries, conducting audits, and preparing financial reports;
• Assisting administrative support staff with deposits and returned checks;
• Assisting customers in creating accounts with the department’s permitting and licenses system, passwords, and on-line payments;
• Logging-in, sorting, and tracking mail, and other duties related to day-to-day operations.

Check out our Competitive Benefits!

OHR reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position/IRC.

Montgomery County Government is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Human Resources via email to OHR@montgomerycountymd.gov. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.

Montgomery County Government also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, please refer to the Careers webpage on Hiring Preference.

All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on Eligible List as a "Lateral Transfer" candidate and may be considered for interview.

If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.

Montgomery County Ethics Law: Except as provided by law or regulation, the County's "Public Employees" (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at 19A-12 of the County Code. Additional information about outside employment can be obtained from the Ethics Commission website.

Experience: Four (4) years of progressively responsible, fiscally-related clerical experience (e.g., posting journal entries, processing fiscal actions using automated systems) including demonstrated proficiency with integrated word processing and spreadsheet functions.

Education: Completion of an Associate of Arts degree with a major in Accounting or completion of 12 acceptable college credit hours in Accounting.

Equivalency: An equivalent combination of education and experience may be substituted

There are no Preferred Criteria. All applicants will be reviewed by OHR for minimum qualifications. Those applicants who meet minimum qualifications will be rated Qualified, placed on the Eligible List, and may be considered for an interview.

Preference for interviews will be given to applicants with experience in the following:

• Experience in the review, evaluation, and processing of Accounts Payable and Accounts Receivable.
• Experience using ERP/Oracle Financial or similar financial systems.
• Experience using personal computer operating systems and Microsoft 365.
• Experience interacting with other departments, employees, vendors, and customers in a businesslike, customer service-oriented manner.