Facilities Manager

Seeking a Facilities Manager with comprehensive experience in engineering, technical operations, safety, security management, and vendor communication. The ideal candidate will have expertise in managing server rooms, electrical systems, HVAC, access control, and video surveillance systems, with a specific proficiency in Siemens APOGEE or Insight systems. This role involves extensive facility oversight, ensuring service quality and compliance with operational standards through effective management of communications with building management, cleaning services, security, and other related vendors. The Facilities Manager will also perform administrative duties to address and resolve issues efficiently.
Roles and Responsibilities:

· Comprehensive Facility Oversight: Manage the maintenance, safety, and operation of office environments, server rooms, electrical, and HVAC systems, along with security systems like access control and video systems. Ensure the reliability and optimal functionality of Building Management Systems and security systems. Demonstrate the ability to independently use and monitor these systems for HVAC optimization and effective security management.

· Facility and Vendor Management: Serve as the primary point of contact for building management, cleaning services, and facilities-related vendors, ensuring services provided meet our quality standards and maintenance needs.

· Financial and Contractual Oversight: Review and process facilities-related invoices, negotiate service details and costs with vendors, and manage contracts to ensure they are current. Oversee facilities-related expenses and budgeting to ensure efficient resource allocation and alignment with strategic objectives.

· Team Management and Workflow Optimization: Lead the Facilities team, optimizing workflows to enhance efficiency and ensure the delivery of high-quality support and services.

· Security and building automation System Expertise: Maintain security systems (access control and video camera system) to ensure their reliability and functionality, familiar with building automation System (for example Siemens APOGEE or Insight System) and adherence to modern security management practices.

· Compliance and Safety Assurance: Conduct regular inspections and risk assessments to ensure all facility and security systems comply with health, safety, and legal standards.

· Administrative and Strategic Planning: Handle administrative tasks and work with management on strategic planning for maintenance, upgrades, and enhancements to meet evolving organizational needs.

Job Requirements:

• 5 Years of relevant work experience.

· Bachelor’s degree in Engineering, Facilities Management, or a related field, with electrical qualifications preferred.

· Proven experience in facilities management with a focus on technical operations, security, safety, vendor communications, and team leadership.

· Demonstrated ability to independently operate and monitor building automatic systems and security systems.

· A solid understanding of security management practices.

· Strong communication and negotiation skills for effective vendor relationship management.

· Competence in administrative tasks, including handling invoices, contracts, and vendor communications, with the ability to work independently in a dynamic environment.

· Proficiency in office software, particularly with strong Excel skills, to efficiently manage data, reports, and analyses.

· Professional certification in facilities management, security management, or a related field is advantageous.

Job Type: Contract

Pay: $47.00 - $48.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• Monday to Friday

Work setting:

• In-person

Experience:

• Facilities management: 2 years (Required)
• security management: 1 year (Required)
• Vendor management: 1 year (Required)
• Siemens APOGEE or Insight systems: 1 year (Required)

License/Certification:

• Certified Facility Manager (Preferred)

Ability to Relocate:

• New York, NY 10001: Relocate before starting work (Required)

Work Location: In person