Special Assistant to the Chief Operating Officer

Salary: Depends on Qualifications
Location : Houston, TX
Job Type: Regular Full-time
Job Number: 12014
Department: Commissioner Precinct 4
Opening Date: 01/10/2024
Closing Date: 2/9/2024 11:59 PM Central
Max Number of Applicants: 150
Position Description
Working At Harris County Precinct 4:
You will be surrounded by team members who bring "heart, hustle, and higher standards" to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.
Special Assistant to the Chief Operating Officer Position Overview:
Harris County Precinct 4 seeks a Special Assistant to the Chief Operating Officer ("COO").
The Operations division is the hard-working group that oversees all of Precinct 4's parks, community centers, programming, events, logistics, facilities maintenance, and information technology needs.
The Special Assistant will play a pivotal role in providing top-tier administrative support and assistance to the Operations division to help ensure the department is running smoothly and the team has the support required to effectively manage the precinct's many objectives.
Job Duties and Responsibilities:

• Administrative Support:
  • Collaborate closely with the COO and Operations department directors to provide administrative support for all departments within the Operations division. Provide technical and operational oversight of the various administrative support personnel within the Operations Division.
• Budget Tracking:
  • Monitor spending and keep the division within its set budget. Prepare reports and estimate future financial needs for all departments in the Operations division.
• Administrative Policy Manual:
  • Maintain the Administrative Policy Manual for the precinct. Coordinate with other departments and divisions to identify existing policies, assist in drafting new policies, and maintaining the overall manual for the precinct.
• Logistics Coordination:
  • Oversee the precinct's ordering and supply of uniforms and related equipment. Issue access badges and alarm codes to new and existing precinct employees.
• Special Projects:
  • Support and participate in special projects as assigned.
• Other duties may be assigned.

Harris County is an Equal Opportunity Employer
If you need special services or accommodations, please call (713) 274-5445 or email
Requirements
Education:

• Bachelor's Degree from an accredited college or university.

Experience:

• Five (5) years of experience working in an office environment.
  
• Five (5) years of experience in finance, budget, or accounting.
  
• One (1) year of experience supporting an A-level Executive.

Licensure:

• Valid Texas driver's license with a good driving record.

Knowledge, Skills and Abilities:

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.)
• Excellent interpersonal, communication, verbal, listening, and written communications skills.
• Self-motivated and problem-solving skills.
• Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment.
• Ability to work well with the public and all levels of staff members.
• Excellent time management, multitasking, and data entry proficiency.
• Demonstrated capability to plan and prioritize tasks effectively.
• Good planning and organizational skills.
• Ability to adapt to changes in day-to-day assignments in a fast-paced environment with a positive attitude.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences
Experience:

• Experience in a governmental agency or accounting/financial firm (preferred)

Knowledge, Skills, and Abilities:

• Ability to meet multiple deadlines and balance numerous projects in a fast-paced environment.
• Strong sense of urgency with impeccable organizational skills to meet deadlines and requirements for multiple projects.
• Ability to work effectively in a team or autonomously with accountability.
• Thoughtful use of judgement in managing responsibilities.
• Innovative, proactive, and creative in creating solutions and completing assignments.

Language:

• Bilingual fluency (preferred)

General Information
Position Type, Salary and Typical Hours of Work:

• Regular | Full-time

Work Location:

• The position is based out of our Tomball Service Center at 14444 Holderrieth Rd, Tomball, TX 77377.

Work Environment and Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• While performing the duties of this job, the employee is regularly required to stand, walk, use hands, arms, and fingers to handle, feel and reach; frequently required to sit, climb, balance, stoop, kneel, crouch or crawl; talk and hear; regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties.

What You Will Get in Return:
You will be surrounded by team members who bring "heart, hustle, and higher standards" to work each day. These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County. The team you will be joining is innovative, dynamic, and forward-looking.
Featured Benefits:
Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time continued employment. Vacation, sick-time, and floating holidays allow our employees to recharge and balance work and personal time. Mandatory participation in our retirement program allows employees to save for retirement. Various other benefits and discounts lead to the satisfaction and engagement of our employees.
HARRIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular (full-time) positions:

• Medical
• Dental
• Vision
• Wellness
• Life Insurance
• Long-term disability
• Employee Assistance Program
• 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.
• 10 county holidays plus one (1) floating holiday
• Professional development opportunities
• Dependent Care Reimbursement Plan
• Healthcare Reimbursement Account
• 457 Deferred Compensation Plan

The following benefits are also available to regular (full-time) employment and may be available to part-time employees:

• Retirement pension (TCDRS)
  • Flexible schedules (varies by department)
    • Transportation Assistance (Metro RideSponsor Program)

In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
01
Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma
• Associate Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above

02
Which of the following best describes your verifiable experience working in an office environment?(Note: To be eligible for consideration, relevant experience should be clearly outlined in the employment history section of your application.)

• Less than five (5) years
• Five (5) years or more but less than six (6) years
• Six (6) years or more but less than seven (7) years
• Seven (7) years or more
• I do not have this experience

03
Which of the following best describes your verifiable experiencein finance, budget, or accounting?(Note: To be eligible for consideration, relevant experience should be clearly outlined in the employment history section of your application.)

• Less than five (5) years
• Five (5) years or more but less than six (6) years
• Six (6) years or more but less than seven (7) years
• Seven (7) years or more
• I do not have this experience

04
Which of the following best describes your verifiable experience supporting an A-level Executive?(Note: To be eligible for consideration, relevant experience should be clearly outlined in the employment history section of your application.)

• Less than one (1) year
• One (1) year or more but less than two (2) years
• Two (2) years or more but less than three (3) years
• Three (3) or more years
• I do not have this experience

05
Do you possess any experience working within a governmental agency or in an accounting/financial firm?

• Yes
• No

06
Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions:Advanced:A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons.Intermediate:A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons.Basic:A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it.Entry Level:A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

• Advanced
• Intermediate
• Basic
• Entry Level
• Not proficient

07
Which of the following language(s) are you bilingual and fluent?Select all that apply:

• English and Spanish
• English and Vietnamese
• English and Chinese
• English and Arabic
• English and Urdu
• English and Tagalog
• English and Other Language(s)
• None of the Above

08
For this position, a valid Texas Driver's License is required. Please choose the option that best describes your situation:

• Yes, I currently hold a valid Texas Driver's License.
• Yes, I possess a valid Out-of-State Driver's License, but I am aware that I must acquire a valid Texas Driver's License before the start date.
• No, I do not currently have a driver's license, but I commit to obtaining one before the start date.
• No, I do not currently have a valid driver's license.

Required Question