Facilities Manager - 3751

BronxWorks helps individuals and families improve their economic and social well-being. From toddlers to seniors, we feed, shelter, teach, and support our neighbors to build a stronger community. In all aspects of our work, we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 50 locations throughout the borough providing a variety of programs that offer assistance in the areas of family, children and youth support, educational services, elder care, homelessness, mental health, and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field.

BronxWorks is hiring 1 Facilities Manager for our Family Shelters Programs

Qualifications:

• Must possess and maintain throughout employment: ·
• Associate’s Degree required, Bachelor’s Degree preferred. ·
• FDNY F80 certification. ·
• Narcan administration. ·
• Experience or familiarity with the application of New York city building and fire codes and other pertinent laws relating to construction, renovation and operation of office facilities, residential buildings, and homeless shelters. ·
• Excellent organizational and project coordination skills. ·
• Experience with project budget and preparation and control. ·
• Experience with electrical panels, HVAC, boilers, fire safety systems, and quality control. ·
• Able to work independently, multi-task, and efficiently and effectively pursue multiple priorities. ·
• Able to communicate effectively both orally and in writing and to interpret, apply and explain rules, regulations, policies and procedures. ·
• Demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ethnic and disability backgrounds of BronxWorks program participants.

Responsibilities:

• Evaluate and recommend various construction and delivery methods in the construction, renovation, repair, improvement, and maintenance of existing facilities. ·
• Coordinate the various contracted services working on each phase of the project, including project architects, engineers, general contractors and subcontractors. ·
• Oversee all facilities contractor/service provider relationships, including:

o Solicitation of bids;

o Ensure compliance with agency contracting requirements;

o Manage vendors to ensure high quality, cost effective, and timely services

o Maintain comprehensive and accurate records/documentation of all contracts, ancillary documents, and services. ·

• Process and maintain all project documentation, including contracts, certificates of insurance, Requests for Information, proposals/bids, etc. ·
• Develop Cost-effective project plans and schedules. ·
• Monitor project progress and ensure the completion of projects within time and monies allocated.
• Regularly inspect facilities and document any compliance and/or safety concerns, including violations, citations and/or recommendations from external inspectors and auditors (e.g., DOB, FDNY, OTDA, insurance company, etc.). ·
• Develop mitigation plans to ensure that identified concerns are timely and appropriately corrected, within budget. ·
• Minimize risk by implementing auditing and enforcing project safety standards and quality assurance controls, ensures that any safety violations or other reported deficiencies are corrected. · Assist in the develop of grant proposals, budgets, and reports for the development, continuation, and expansion of programs. ·
• Assist with the development and implementation of quality assurance activities and reporting mechanisms. ·
• Submit internal progress report to Department Director on a monthly basis, or more frequently as required. ·
• Monitor staff performance and program progress. ·
• Act as liaison with the community including the area community district. ·
• Perform additional duties as assigned by manager.

Knowledge, Skills, and Abilities Required:

• Strong writing and oral communication skills. ·
• Strong interpersonal skills, ability to build trust and effective professional relationships. ·
• Ability to adhere to schedules and established systems, meet deadlines. ·
• Proficiency in Microsoft Office suite and other standard business technology. ·
• Understanding of and commitment to organization’s mission, vision, and values. ·
• Ability and willingness to perform all duties as workload necessitates. ·
• Ability to climb stairs regularly. ·
• Ability to bend and retrieve objects and/or documents. ·
• Ability to lift at least 40 pounds. ·
• Ability to stand, walk, or sit for long periods of time. ·
• Ability to travel in the boroughs of New York City and its adjacent counties via public transportation. ·
• Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law.

If you require reasonable accommodation as part of the application process, please contact hrbenefits@bronxworks.org.

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