Facilities Manager

Happier People Management

● Position Title: Facility Manager

● Reports To: Corporate Director of Facilities

● Position Summary: The Facility Manager’s responsibilities include the supervision of the commercial tenant spaces as well as the maintenance of the entire Facility including the members-only club, banquet and food and beverage facilities, all mechanical, electrical, HVAC systems and related equipment in accordance with energy conservation and preventative maintenance programs.

Essential Function:

● Responsible for tenant administration and for managing tenant turnover. Works to establish new tenant procedures and guidelines.

● When needed, communicates with members, tenants, and staff on behalf of property management.

● Develops, implements and monitors a preventive maintenance program for all building equipment and member rooms.

● Coordinates the maintenance, repair, and installation of all assigned work through vendors and contracted work and provides status to Corporate.

● Organize and maintain schedule for staff members that report to you.

● Maintains inventory control as it relates to equipment and supplies for building cleaners and maintenance team.

● Ensures the proper operation, maintenance, and repair of all property mechanical, electrical, plumbing, and elevators systems. Inspect daily to make sure all are operating at normal.

● Gets proposals for emergency repairs and Capex projects. You’ll work with vendors and contractors to ensure contracted project completion. Manages regular maintenance contracts.

● Conducts routine inspections and walkthroughs of all areas within the facility.

● Maintains effective Energy Management. Works with Corporate as well as contracted energy consultants to analyze and reduce utility usage.

● Continuously evaluates the performance of cleaning and maintenance staff while taking corrective action when necessary.

● Facilitates the training and development of all associates to company standards.

● Works with Corporate to ensure local law compliance such as LL87, LL84, LL11, LL26, LL10, RTK, etc.

● Responsible for ordering needed supplies in line with the forecast and budget.

● Assist with correcting any building, code, or fire violations and attends DOB and ECB hearings as needed.

● Ensures renovation projects are going smoothly by assisting construction teams on projects.

● Proactively strives to build positive working relationships through teamwork and clear communication resulting in win/win decisions.

● Leads the property Fire Safety program. Ensures compliance.

● Conduct regular departmental meetings.

● If necessary, prepare and adjust work schedules in accordance with staffing guidelines and labor forecasts and process payroll accordingly.

● Conducts and/or approves associates' 90-day and annual performance reviews.

● Enforces Company safety policy, investigates reports, and follows up on all incidents and accidents. Acts as the Health and Safety Director.

● Performs miscellaneous duties and assists other managers as necessary.

● Responsible for organizing and maintaining the engineering department office, shop, and mechanical rooms throughout the building.

● Willing to assist in the management of additional properties.

● Additional duties as necessary

Technical Skill Requirements:

● Ability to create, implement and analyze manual and automated reports.

● Basic knowledge of regulations and safety standards (OSHA, DOB, DEP, DEC, EPA, ADA, etc.).

● Extensive knowledge of building trades, electric, mechanical, HVAC.

● Knowledge of electrical systems, boilers, plumbing, etc.

● Comprehensive knowledge of personal computers and applications such Word, Excel, Outlook, etc.

● Ability to develop and manage budgets and control costs in relation to revenue.

● Ability to develop and deliver effective training.

Other Skill Requirements:

● Well organized and detail-oriented.

● Consistently strives for continuous improvement while ensuring a high level of professionalism.

● Creative and innovative thinker who can bring thoughts to action with speed.

● Impeccable follow-through with a high level of personal integrity.

● Strong communication, decision-making, organization and leadership skills.

● Ability to perform effectively under high pressure/volume, self-motivated, high energy, and enthusiastic.

● Able to apply for required building certifications.

Experience and Qualifications:

● Bachelor’s degree or related technical school degree preferred.

● Minimum of 7 years in building/property experience preferred.

● Minimum of 3 years management experience required.

Desirable:

● Renovation experience

● Knowledge of Security systems

● Contract negotiating skills

● Working knowledge BMS and Work Order systems

● Spanish speaking

Job Type: Full-time

Pay: $80,000.00 - $110,000.00 per year

Benefits:

• Health insurance
• Paid time off

Experience level:

• 5 years

Schedule:

• Monday to Friday
• Weekends as needed

Work setting:

• In-person

Ability to Relocate:

• Brooklyn, NY 11237: Relocate before starting work (Required)

Work Location: In person