Facilities Manager

Role

Responsible for the development and evaluation of priorities and policies for the maintenance and construction of the organization’s facilities. This includes oversight of building renovations, equipment needs and maintenance, grounds/building maintenance, obtaining contract bids, and overall efficient use of facilities and the management of applicable contractors and vendors. Responsible for the daily maintenance, repairs, installation and construction of the organization’s facilities. This includes, but is not limited to plumbing, electrical, HVAC, power generation and back-up, structural, roof, paint, appliances, equipment and security systems. Manages and coordinates repairs and renovation/construction costs to established budgets.
Responsible for overseeing the shipping/receiving function for the credit union and physical security for credit union locations.
Researches and recommends cost efficiencies related to current and proposed systems.
Responsible for analysis and negotiation of new and existing office leases and ATM location leases. Coordinates space planning in all locations.
Maintains life cycle planning and development for all AltaOne equipment and leases. Accomplishes financial objectives by forecasting requirements, preparing annual facilities capex and other related budgets, scheduling expenditures and analyzing variances. Establishes and implements plans that have short term (1-2 year) impact on business results in alignment with organizational goals.

Major Duties and Responsibilities

Provides for all facility, construction and associated maintenance and renovations to include plumbing, electrical, HVAC, telephone, lighting, drive-up systems, sound/music, power generation and back-up, structural, roof, paint, appliances, including the purchase of new or replacement equipment. Electronically tracks all issues and actions taken.

Monitors and ensures contractor compliance for company contracts including but not limited to: landscape, janitorial, HVAC, carpet, elevator and snow removal. Coordinates and tracks contracts for janitorial, grounds maintenance and waste disposal at all branches. Prepares bid specifications for company and oversees the implementation contract. Maintains a file of vendors for all facility related functions.

Hires, orients, trains, schedules and evaluates staff.

Works closely with contractors and vendors to address and resolve issues that arise. Maintains familiarity with vendor’s scope of work to ensure work is being appropriately completed and done to our standards. Works as a liaison between general contractor or vendor, to ensure construction projects remain on-time and on-budget. May serve as construction lead on enterprise construction projects.

Maintains adequate inventory of maintenance products used in all buildings. Maintains a life cycle management system for all leases and equipment under the management of Facilities.

Works closely with the Compliance and Security Manager to ensure buildings, areas and grounds are safe for employees and visitors including placement of security equipment in new or existing branch or ATM locations.

Develops and adheres to annual facilities budget. Identifies opportunities to create and implement efficiencies and cost reductions.

Responsible for maintenance and overall upkeep of company vehicle's.

Oversees department mailing functions: shipping and receiving. Responsible for maintaining adequate associated supplies.

Performs all other duties as assigned.

Must comply with all company policies and procedures, applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.

Works closely with the Compliance and Security Manager to ensure buildings, areas and grounds are safe for employees and visitors including placement of security equipment in new or existing branch or ATM locations.

Knowledge and Skills

Experience

Five to ten years of similar or related experience, including time spent in preparatory positions and three to five years management experience.

Education/Certifications/Licenses

High school diploma or GED required. State approved drivers license is required.

Interpersonal Skills

A significant level of trust and diplomacy is required to be an effective subject matter expert in the position. In-depth dialogues, conversations and explanations with customers, direct and indirect reports and outside vendors of a sensitive and/or highly confidential nature is a normal part of the day-to-day experience. Communications can involve motivating, influencing, educating and/or advising others on matters of significance.

Other Skills

Strong organizational skills

ADA Requirements

Physical Requirements

Perform primarily sedentary work with limited physical exertion and occasional lifting of up to 75 lbs. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl. Must be capable of regular, reliable and timely attendance.

Working Conditions

Must be able to routinely perform work indoors in climate-controlled shared work area with minimal noise, as well as outside in various degrees of heat and cold.

Mental and/or Emotional Requirements

Must be able to perform job functions independently or with limited supervision and work effectively either on own or as part of a team. Must be able to read and carry out various written instructions and follow oral instructions. Must be able to speak clearly and deliver information in a logical and understandable sequence. Must be capable of dealing calmly and professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization and demonstrate highest levels of customer service and discretion when dealing with the public. Must be able to perform responsibilities with composure under the stress of deadlines / requirements for extreme accuracy and quality and/or fast pace. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of exercising highest level of discretion on both internal and external confidential matters.