Facilities Management Specialist 2 CX

Facilities Management Specialist 2 CX
University of California Los Angeles
Department Summary
The UCLA Asset Management Department provides full-service property management for University-owned high-rise office buildings in Westwood (eight buildings containing 2M SF, occupied by 150 primarily University tenants and generating $30M of rental income), and limited-service property management to 90 other University owned properties.
Position Summary
At UCLA Asset Management, you become part of UCLA's tradition of excellence by providing quality property management to University-owned high rise office buildings. We believe there's more to a job than simply being employed. In addition to competitive salaries and comprehensive benefits and retirement plans, Asset Management team members enjoy significant opportunities for professional and personal growth in a supportive work environment.
Salary & Compensation
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit to discover benefits that start on day one, and to calculate the total compensation value with benefits.
Qualifications

Minimum 3 years Commercial Property Management (Required)

As a public institution, UCLA's contracting requirements include advertising for bids, competitive bidding, paying prevailing wage, contractor prequalification and bonding. Experience in similar contracting environments preferred. (Required)

Demonstrated customer service skills to work effectively with tenants, vendors, co-workers, and University personnel with which Asset Management interacts. (Required)

Demonstrated knowledge of UCLA's Purchasing policies and procedures, BruinBuy tool and FSR/TSR processes (Facility Service Request / Telephone Service Request) preferred. (Required)

Analytical skills to organize technical data and information, draw appropriate conclusions and recommend solutions, as well as in mathematical computations required for commercial property management. (Required)

Knowledge of financial and business analytical techniques, including ability to create spreadsheets that perform calculations for financial analyses, tabulations and projections, and ability to communicate results of those analyses in clear and simple deliverables. (Required)

Ability to prioritize assignments and achieve high productivity and quality within short time frames, under rigid deadlines, and in environments with frequent workload changes and competing demands. (Required)

Skill in working independently and following through on assignments with minimal direction or supervision. (Required)

Ability to be on call (to handle building emergencies) on weeknights, weekends and holidays. (Required)

Ability to read, analyze, interpret and comprehend leases, lease correspondence, lease-related calculations, maintenance contracts and specifications, and professional service contracts. (Preferred)

Intermediate written communication skills to prepare clear and concise correspondence and reports at a level appropriate for the intended audience. (Required)

Skill in speaking clearly and distinctly, both in person and on the telephone, using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels, as well as in making oral presentations to groups to persuade others, to take action, or to provide information or explain procedures, policies, etc.

Education, Licenses, Certifications & Personal Affiliations

High School Diploma or equivalent combination of education and experience (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule
6:30am - 3:30pm, Monday-Friday
Union/Policy Covered
CX-Clerical & Allied Services
Complete Position Description
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