Facilities Maintenance Coordinator

Job Title: Facilities Maintenance Coordinator
Job Homebase: 7900 NE 33rd Drive, Portland OR
Site requirement: Onsite

Reports To: Facilities Manager

Non-Exempt Pay Range: $29.47 - $32.66 hourly

Who We Are:

Oregon Food Bank (OFB) believes that no one should be hungry. Our mission is to eliminate hunger and its root causes. We believe that food and health are basic human rights for all. We know that hunger is not just an individual experience; it is also a community-wide symptom of systemic barriers to employment, education, housing and health care such as systemic racism, sexism, and cissexism. That’s why we work systemically to achieve our mission to end hunger: we foster community connections to help people access nutritious food, and we build community power and strengthen networks of support and the safety net to eliminate the root causes of hunger for good.

We build community power to dismantle systems and policies that drive hunger and poverty.

Oregon Food Bank is an Equal Opportunity Employer, and we strongly encourage applications from candidates who can increase the diversity of our organization and strengthen our capacity to eliminate hunger. We believe strongly in the power of lived experience — and we actively seek individuals who have experienced hunger and its root causes to join our team. Our organization is stronger because of the leadership of people who have faced food insecurity in their own lives and/or hail from historically under-represented communities. Learn more about our commitment at oregonfoodbank.org/equity.

Who You Are:

You care deeply about community, about people experiencing hunger and hold them in the center of all that you do. You are committed to apply equity as a process and an outcome of your work to disrupt systemic social patterns that promote hunger such as racism, sexism, and cissexism. You have a strong affinity with OFB’s 10 Year Vision and are profoundly excited to achieve this vision for and with our community.

Position Summary (Essential Functions):

Oregon Food Bank’s Facilities Maintenance Coordinator is responsible for the maintenance and repair of building systems, equipment, and infrastructure. This position provides critical support to OFB operations, overseeing day-to-day maintenance activities to ensure that equipment and facilities run smoothly and efficiently with minimal disruption. This is a dynamic position that requires the ability to balance competing priorities and pivot based on operational needs.

This is a full-time on-site position based out of our Portland headquarters, with occasional travel to support our remote branches as needed. This position also may require working outside of typical business hours, with start times as early as 5am to support critical maintenance functions.

Primary Responsibilities (Essential Functions):

• Coordinate maintenance, repair and optimization of OFB facilities. Plan and monitor vendor activities to ensure quality of work and minimize disruption to ongoing operations.

• Coordinate warehouse equipment maintenance, ensuring safety, reliability, and functionality of forklifts, pallet jacks, floor scrubbers, and other equipment.

• Collaborates with the Facilities Manager to ensure the preventative maintenance program meets objectives

• Monitor work orders, set priorities, and process requests.

• Perform light building maintenance, including but not limited to painting, drywall, plumbing, and equipment repairs.

• Submit maintenance expenses; works with Facilities Manager to track overall spending, budgetary considerations and expense limits

• Assist in coordination of on-site construction activities related to capital improvement projects.

• Responsible for ensuring maintenance activities and equipment comply with external regulations and internal policies.

• Monitor and maintain inventory of maintenance and janitorial supplies.

• Assist in training OFB staff and volunteers as needed for safe equipment and materials handling.

• Respond to limited after-hours building emergencies as needed, sharing response duties with the other Operations staff.

• Provide occasional maintenance support to OFB Beaverton branch, and limited occasional travel to support OFB branches in Tillamook and The Dalles.

• Support other warehouse operations, including sanitation coverage, as needed.

• Organizational level responsibilities of exempt employees include:

  • To be an ambassador and a leader for OFB’s vision and mission, a cross-departmental collaborator, and an active contributor to building a movement to end hunger for good by addressing the root causes of hunger: systemic oppressions such as racism, xenophobia, sexism, and cisexism.

  • In consultation and coordination with the supervisor, actively contribute to:

    • cross-departmental efforts

    • work culture activities and programming

    • advisory and consultative groups such as the compensation committee, affinity groups, Equity Ambassadors, Equity Think Tank meetings, among others

    • plan and engage in professional development activities that strengthen your capacity for your specific role as well as your capacity to contribute and advance organizational goals, OFB’s vision and mission.

• Identify, share, engage in, and collaboratively adjust and make necessary changes to this description of duties according to the inevitable evolution of the role over time.

Skills and Experience:

• Deep passion for eliminating hunger and its root causes.

• Minimum three years of combined demonstrated success in Facilities Maintenance, including coordination of maintenance vendors.

• Ability to solve problems, manage multiple priorities, and move complex projects forward while paying attention to details and deliverables.

• Ability to communicate effectively both verbally and in writing.

• Ability to establish and maintain effective working relationships with diverse stakeholders, to work independently, and to work effectively as part of a team.

• Safe driving record, valid driver’s license, current vehicle insurance and ability to use personal vehicle for OFB business. Ability to obtain job-specific certifications (food safety, forklift, etc).

• An OSHA 10-hour General Industry Card is required for this position within 3 months of hire. OFB will provide access to OSHA 10-hour training upon hire as needed.

• Proficiency using Microsoft Office and Google software, specifically Word, Excel, Sheets, Docs, Gmail, and other software productivity tools.

• Ability to thrive in a creative, responsive, and fast-paced culture.

• Organizational level skills and experience required for exempt employees include:

• Disposition and willingness to maximize multiple perspectives to innovate, problem solve and seek creative solutions.

• Experience in modeling intercultural competence and demonstrated commitment to equity and social justice.

• Demonstrated ability to think strategically, collaborate, take initiative, and to maintain confidentiality.

• Project coordination and organization skills; ability to manage multiple projects with attention to detail; ability to handle interruptions, and produce timely, accurate work.

• Ability to both work independently and as part of a team; comfortable working in an office environment and offsite.

• Ability to thrive in a diverse, creative, responsive, mission-driven, and fast-paced work culture.

• Experience of successful cultural immersion working and/or living within OFB's Equity Constituencies: BIPoC, Immigrants & Refugees, Single Mothers, Trans and Gender-Non-Conforming folx.

  • Cultural Immersion defined as: Actively integrated in one or more communities, interacting with individuals and groups, and seeking to understand the diversities within and between communities by being there and engaging in daily life activities.

Preferred Qualifications:

• Professional certification in building maintenance, plumbing, electrical, mechanical or other relevant building trades

• OSHA 30-hour card

• Experience performing or coordinating building maintenance in a food facility

• Skilled in the operation of standard warehouse equipment.

• Working knowledge of OSHA, NFPA, state & local building codes, and other regulations related to Facilities Maintenance.

• Organizational level preferred qualifications of exempt employees include:

  • Multilingual skills at a minimum professional level of proficiency or greater in English and any additional language/s, defined as being able to speak the languages with sufficient structural accuracy and vocabulary to participate effectively in most formal and informal conversations on practical and professional topics.

  • Multicultural skills of adaptation and integration are strongly preferred.

    • Adaptation is defined as the capacity to communicate and interact with people of multiple cultures, backgrounds, and styles by incorporating and adapting to the world view and perspectives of others.

    • Integration is defined as being able to “code-switch” or move in and out of one's worldview and help others understand different cultures, backgrounds, and styles to promote diversity and inclusion.

  • Commitment to continued professional development to strengthen capacity to work through an equity lens for equity and racial justice.

  • Strong capacity to consider multiple perspectives, to pivot to respond to emerging needs and lead through organizational changes.

  • Years of successful cultural immersion either working with and/or living within one or more of OFB’s Equity Constituencies at the time of hire. An additional step for at least 10 years above minimum required of successful cultural immersion working with and/or living within one or more of OFB’s Equity Constituencies at the time of hire.

    • Cultural Immersion defined as: Actively integrated in one or more communities, interacting with individuals and groups, and seeking to understand the diversities within and between communities by being there and engaging in daily life activities.

The Fine Print:

Work environment:

Work is performed in an office environment while sitting in meetings or at a computer screen for extended periods inside and outside of Oregon Food Bank and will use computers and phones extensively.

Work is performed in a warehouse environment while moving around and/or using heavy machinery for extended periods of time.

May work outside of general working hours of 8:00 – 5:00 p.m., such as evenings and weekends, and occasional travel out of town may occur.

This role requires travel/personal vehicle use /work outside normal hours.

Work may require to lift, move and carry objects from 20 to 40 pounds, such as boxes containing office and other supplies. Crouching, bending, kneeling and reaching when filing. Accommodations may be available upon r