Experienced Executive Assistant

About Us:

At Fasten Halberstam, a leading CPA firm committed to excellence and integrity, we specialize in providing top-tier accounting, tax, and advisory services. A shared goal drives our team: to deliver unparalleled service to our clients. In line with our continued growth and dedication to our high standards, we seek an experienced Executive Assistant to support two of our esteemed Partners.

Key Responsibilities:

• Act as the primary point of contact for the two Partners.
• Manage and coordinate the Partners’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Manage incoming calls and emails, responding when appropriate.
• Handle confidential documents and information with discretion and integrity.
• Facilitate internal communication, ensuring the Partners know critical information and schedules.
• Organize and manage client meetings, including logistics, catering, and documentation.
• Assist in project management by coordinating with other departments and tracking progress on key initiatives.
• Support the Partners in client engagement, meeting preparation, and follow-up actions.
• Contribute to team efforts by accomplishing related tasks as needed.

Qualifications:

• Bachelor’s degree or equivalent experience in Business Administration or a related field.
• Minimum of 5 years of experience in an executive support role, preferably within a CPA or financial services firm.
• Exceptional organizational and time-management skills.
• Strong proficiency in MS Office and familiarity with accounting software.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proven track record of effectively interacting with senior management.
• Ability to work under pressure and meet tight deadlines.
• A proactive approach to problem-solving with strong decision-making capability.
• High level of professionalism and dedication to executive support.

We Offer:

• A competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A dynamic, supportive, and collaborative work environment.

Equal Opportunity Employer

Fasten Halberstam is an equal-opportunity employer committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Fasten Halberstam makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Job Type: Full-time

Pay: $80,000.00 - $100,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive Assistant: 5 years (Required)

Work Location: In person