Executive Personal Assistant

Company Overview:

We are seeking an organized and proactive Personal Administrative Assistant to join our client's organization. You will work directly with our client's company executive, performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. This is an excellent opportunity to join a growing company with competitive compensation.

Responsibilities:

• Calendar Management: Schedule and manage appointments, meetings, teleconferences, and travel arrangements for the business leader. Prioritize appointments, ensuring efficient time management.
• Communication Management: Serve as a gatekeeper, establishing direct and indirect communication lines with various internal and external stakeholders.
• Document Handling: Organize, manage, and update paperwork and electronic files. This may include financial reports, proposals, and other administrative records.
• Data Entry: Maintain databases, ensuring that records are complete and current.
• Travel Planning: Coordinate and plan all aspects of domestic and international travel, including booking flights, arranging lodging and transportation, and managing itinerary.
• Errand Running: Handle personal errands as requested by the business leader. These may include shopping, booking personal appointments, or picking up meals.
• Meeting Preparation: Prepare materials for meetings, take minutes, and ensure follow-up on action items.
• Project Management: Assist with special projects, providing research, execution, and follow-up.

Qualifications:

• Proven experience as a Personal Administrative Assistant or similar role.
• Excellent organizational and time management skills.
• Understanding of office management systems and procedures.
• Outstanding verbal and written communication skills.
• Discretion and confidentiality.
• Proficiency in MS Office (MS Excel and MS PowerPoint in particular).
• Ability to multitask and prioritize daily workload.
• High level of verbal and written communications skills.
• High school diploma; additional qualifications as a Personal Assistant or secretary will be a plus.

Personal Traits:

• Ability to work in a fast-paced, stressful environment.
• Highly organized and detail-oriented.
• Excellent problem-solving skills.
• High level of professionalism.
• Self-motivated and able to work independently.
• Ability to handle confidential information with discretion.
• Strong interpersonal skills and ability to build relationships.
• Flexibility and adaptability to manage a range of different tasks and to work extra hours to meet deadlines.

The Personal Administrative Assistant will often act as a personal liaison to the business leader, staff, and clients, so a professional demeanor and strong customer service skills are vital for this role. This position is a part-time commitment, 4 hours a day, Monday to Friday.

Job Type: Part-time

Pay: From $15.00 per hour

Expected hours: 20 per week

Benefits:

• Dental insurance

Schedule:

• 4 hour shift
• Monday to Friday
• No nights
• No weekends

Experience:

• Microsoft Excel: 1 year (Required)

Ability to Commute:

• Princeton, NJ 08540 (Required)

Work Location: In person