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Form of work Position Information
Job Title Executive Associate Dean Union Level Department Dental Administration Campus San Francisco Posting Number 201303473P Full or Part Time Full Time Number of Months 12 Work Schedule Position End Date Open Date 10/23/2023 Close Date Open Until Filled Yes Special Instructions to Applicants Position Summary Information
Primary Purpose Under the supervision of the Dean, strengthens humanistic culture, leads and administers projects, and coordinates certain activities in the dental school to assure that academic objectives are met and that patients receive ethical, high quality oral health care; provides support to the dean and acts in dean's place as necessary.
University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Essential Functions - Support the Dean in managing day-to-day operations of the dental school and university including building projects, budgeting and payment authorizations, strategic planning, outcomes tracking, and educational program development.
- Works closely with the Dean and members of the Deans leadership Council to develop and execute plans that ensure the alignment and effective use of personnel, funds, technology, and facility resources to meet operating and strategic priorities.
- Serve as substitute for Dean at events as necessary.
- Manage strategic, business continuity, and crisis management planning.
- Manage outcomes tracking process and team for school.
- Manage global activities of the school.
- Oversee management of dean's office team.
- Facilitate all MOUs, MOAs, and contracts between the school and other University and external units.
- Develop, coordinate, and promote activities associated with our defining characteristic of humanism involving patients, students, staff, faculty, alumni, and community neighbors.
- Participate in various dental school/University programs and committees.
- Work with community, external agencies, and individuals in support of student/resident education, patient care, scholarly work, and community service.
- Attend meetings involving the University and other education institutions and agencies as required.
- Participate in the Dean's Cabinet, Leadership Council, and other internal committees and taskforces as needed.
- Complete any additional tasks or projects as directed by the Dean.
Knowledge of:
- Dental school purpose, vision, and core values
- Word, Excel, axiUm, Outlook, Canvas, Sharepoint, and other data reporting tools
- Committee structure and function
- Regulatory bodies and their activities related to the dental school
Ability to:
- Educate, train, discipline, and reward individuals in regulatory and university policies and procedures
- Represent the Dental School to external vendors and dental professionals
- Respond appropriately and timely in all emergency situations
- Organize and prioritize responsibilities
- Prepare accurate written reports
Experience:
- Minimum of 10 years of experience in a dental school setting
Education:
- Master's degree in related field
Working Conditions:
- Position requires coordination of a variety of responsible duties in stressful situations
- Must be available to work additional hours every weekday and some weekends
- Ability to travel to satellite clinics and professional meetings
Ability to:
- Integrate dental school purpose, vision, and core values into dental school operations
- Lead and function in an active change environment including managing large, multifaceted projects over an extended period of time
- Communicate effectively with faculty, staff, students, and patients using various means of communication (email, texts, one-on-one conversations, small meetings, large meetings, lectures)
- Effectively listen, lead, follow, collaborate, negotiate, compromise, direct, and delegate
- Work collaboratively and effectively with other units of the Dental School as well as other University programs on campus
- Maintain professional composure and demeanor
Experience:
- Dental private practice, group practice, or public health experience
Education:
- Doctoral degree in related field
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Work performed is primarily general office/administrative with frequent use of computer keyboard and phone
- requires sitting majority of the working day; occasional standing, bending and walking
- Occasional lifting of up to 15lbs should be anticipated
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy StatementUniversity of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.
