Executive Assistant And Project Coordinator

Job Overview:

We are seeking a highly organized and detail-oriented Executive Assistant & Project Coordinator. You will provide administrative support to our executive team and coordiante multiple project as assigned. This is a full-time position with opportunities for growth and advancement.

Responsibilities:

- Manage executive calendars, schedule appointments, and coordinate meetings by allocating appropriate amount of time and prioritize requests.

- Coordinate and act as designated point of contact for assigned projects (including coordination with different Cities).

- Update and follow-through on delegated tasks to ensure progress by working with different colleagues, business partners, contractors, and vendors (includes site visits).

- Prepare reports and provide regular status to project owners including budget management. Ensure project folder are up to date.

- Prepare proposals and ensure deadlines are met by working closely with heads of different the departments.

- Perform general clerical duties such as filing, photocopying, and scanning documents

- Collaborate with cross-functional teams to ensure effective communication and coordination

- Exercise professionalism, discretion and judgment in handling sensitive and confidential information.

Skills:

- Strong organizational skills with the ability to prioritize tasks effectively

- Strong problem-solving skills and ability to think critically

- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite

- Attention to detail and accuracy in all work tasks

- Proactive approach to work with the ability to anticipate needs of executives

- Experience coordinating projects involving construction along with project phases knowledge is a plus.

We offer competitive compensation packages along with benefits such as health insurance, retirement plans, and paid time off. If you are a motivated individual who thrives in a dynamic environment, we encourage you to apply for this position.

Job Type: Full-time

Pay: From $35.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person