Executive Assistant/Office Manager

We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant/Office Manager. In this role, you will provide comprehensive administrative support to our executive team and ensure the smooth operation of our office. If you thrive in a fast-paced environment and have excellent organizational and communication skills, we would love to hear from you.

```Responsibilities:```

- Accounts Payable and Receivable (QuickBooks)
- Manage executive calendars, schedule appointments, and coordinate meetings
- Answer phone calls, take messages, and direct inquiries to the appropriate person
- Prepare and edit correspondence, reports, and presentations
- Handle sensitive and confidential information with discretion
- Coordinate travel arrangements and accommodations for executives
- Maintain office supplies inventory and place orders as needed
- Oversee the front desk operations, including greeting visitors and managing incoming/outgoing mail
- Assist with event planning and coordination
- Proofread documents for accuracy and completeness
- Transcribe meeting minutes and distribute to relevant parties

```Requirements:```
- Experience in a construction office setting
- Proven experience as an executive assistant or office manager
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with office management procedures and basic accounting principles
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to multitask and prioritize tasks effectively
- Knowledge of phone systems and other office equipment
- Experience with DocuSign or similar electronic signature software is a plus

Join our dynamic team and contribute to the success of our organization as an Executive Assistant/Office Manager. We offer competitive compensation, a supportive work environment, and opportunities for professional growth.

All pay and befits will be based off of prior experience.

Job Type: Full-time

Pay: $42,000.00 - $60,402.99 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: In person