Executive Assistant

BMS Group is a dynamic, independent global broker established in 1980, delivering specialist insurance, reinsurance, and capital markets advisory services. Our purpose is to help people, businesses and communities flourish and prosper in a world of risk. 
As a global brand with offices located across the US, Canada, Latin America, Australia, Europe and Asia, BMS Group maintains a strong local focus and understanding of market needs. Being independent gives our brokers the freedom to deliver the best solutions and combined with our collaborative team approach, single platform worldwide and renowned personal service, we are the independent broker of choice.
This position will work for BMS Re, the specialist reinsurance arm of BMS Group. BMS Re is reshaping reinsurance by aligning interests with our clients and enhancing their success with advice and delivery models that service their unique needs. BMS Re has a proven ability to execute in reinsurance and capital markets worldwide.

For more information on BMS and BMS Re, visit us online at bmsgroup.com or follow us on LinkedIn and Twitter.

Find out what it's like to work at BMS Re by clicking here.

Position Overview:

The Executive Assistant will manage the day-to-day administrative responsibilities to enable our Sales Leaders to focus on client service and sales. This position will primarily provide administrative support to (3) Senior Leaders. We are looking for someone who has a passion for organizing, has a demonstrated ability to anticipate the needs of busy leaders and has strong computer skills.

Essential Responsibilities:

• Manage calendar and schedules of leaders. These leaders travel extensively, host external colleagues, and attend annual industry conferences
• Coordinate travel and submit monthly expenses using Concur
• Manage logistics and coordination of annual conference schedules (set up marketing meetings, event support)
• Create and edit documents, spreadsheets, and presentations in Microsoft Word, Excel and PowerPoint
• Provide a welcoming office experience for visitors and employees; manage parking, accommodations, transportation, and restaurant reservations as requested
• Coordinate meetings ensuring all logistics are in place (food, equipment, furniture)
• Provide support with various sales reports, compliance documents and data entry
• Set up new hire office space to include coordinating with IT, facilities and equip offices/cubicles with supplies
• Partner with other Administrative Assistants to provide back-up support, cover for lunch breaks, vacations, and during other needed times, assist with overflow of work during peak busy times
• Other administrative duties, as needed

Required Education, Experience and Skills:

• A successful candidate is typically someone who has at least 5 years of experience supporting teams and executives. 
• Advanced Microsoft Office skills, specifically Teams, PowerPoint, Excel and Word.
• Strong communication skills, the ability to communicate effectively (written & verbal at all levels)
• Excellent customer service skills and approachable demeanor
• Strong organizational abilities, attention to detail and the ability to multitask
• Ability to effectively contribute and collaborate with team and interact with others
• Proactive approach, ability to use own initiative to work out any problems which may arise
• Ability to manage time, prioritize and work with deadlines
• Ability to maintain confidentiality and be flexible
• Punctual and able/willing to work overtime as needed

This role offers a competitive salary and exceptional benefits, including the following offerings:

• comprehensive medical and dental plan options for you and your dependents
• vision, short-and long-term disability and life insurance options
• 401(k) with company match
• employer funded health saving accounts 
• business travel accident insurance
• identity theft and legal services
• fitness and wellness reimbursement
• generous leave policies, including parental leave
• paid holidays, volunteer days and your birthday off!
• opportunity to purchase equity  

The annual base salary range provided for this position is a nationwide marker range and represents a broad range of salaries for this role across the country. The actual salary advanced to the desired candidate will be based on a number of factors, including geographic location and the skills, education, training, credentials, and experience of the desired candidate.

Employment Practices

BMS is an Equal Opportunity Employer. Through our Diversity, Equity and Inclusion (DEI) vision, we are committed to 'building a culture of belonging for all, valuing diverse perspectives and embracing authenticity.'  As such, we have created our 'BMS Together' program, with dedicated training, collaborative committees and intentional partnerships.

BMS offers flexible and hybrid working policies and we're happy to discuss options with you upon application.  Please let our team know if you require any adjustments to support you through the application process.