Executive Assistant

OPICI/RNDC NY is currently seeking an Executive Assistant to join our growing Company and our RNDC Sales Force. This is an Excellent Opportunity to join Our Team and be a part of the OPICI/RNDC NY VISION: To create extraordinary experiences through superior products and service from our family to yours.

POSITION SUMMARY: OPICI/RNDC NY is looking for an outgoing, self-motivated, and organized Executive Assistant to join our growing Sales team.

OPEN POSITIONS: The Executive Assistant must be effective in planning, prioritizing, and executing tasks in a timely manner. They must also exhibit skills in building and maintaining strong relationships both internally and externally. The ideal candidate is both approachable and respectful, comfortable with new technology, calendar & travel management, virtual meeting platforms, scheduling systems, and proficiency in all Office 365 applications.

DUTIES AND RESPONSIBILITIES:

• Resolves problems from information that is not readily available and may be required to conduct research and make recommendations.
• Exposed to and handles/maintains highly confidential and sensitive information.
• Tracks and manages special projects and ensures that deadlines are met.
• Coordinates off-site conferences and meetings; makes travel arrangements.
• Handles agenda and logistics for meetings, dinners, and other functions.
• Assists with technical challenges by working with the IT department to resolve issues in the shortest amount of time.
• Answers phones, screens call, takes messages, refers callers, manages calendars and sorts/distributes mail.
• Prepares materials for meetings and compiles special reports, letters, memos.
• May track budgets/expenses and analyze/prepare expense reports.
• May provide leadership/direction to other administrative assistants.

QUALIFICATIONS:

• Bachelor’s degree (B. A.) from four-year College or university
• 3 to 5 years’ relevant experience in a customer facing Industry with food and beverage industry preferred.
• Computer proficiency with Microsoft Office a must – Excel savvy, skilled in PowerPoint presentation, Outlook, Word, and Teams.
• Attention to Detail, Autonomy, Commitment, Solution Oriented.
• Self-motivated with the ability to multitask.
• Must be an analytical thinker, and pivot as needed.
• Excellent written and oral communication skills with strong interpersonal skills.
• Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm.
• Ability to manage priorities, workflow and to handle multiple projects and meet deadlines.
• Ability to work in a high energy sometimes stressful atmosphere.

Job Type: Full-time

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 3 years (Required)

Ability to Relocate:

• New York, NY: Relocate before starting work (Required)

Work Location: In person