Executive Assistant

Position Overview:
Join our passionate team at Helping Celebrate Abilities, a non-profit dedicated to empowering the developmentally and intellectually disabled communities of NY's Southern Tier. We're seeking an experienced Executive Assistant to support our Executive Director, where you'll play a vital role in driving our mission forward with precision and heart. If you're ready to make a difference and thrive in a dynamic environment, we want to hear from you!
This position is responsible for providing high-level professional and efficient administrative support to the Executive Director.
Essential Duties and Responsibilities:

• Perform administrative tasks such as typing, filing, mailings, proofreading, data entry and special event planning such as annual meeting preparations.
• Prepare reports, bid packages, memos, letters, meeting minutes and other documents, using word processing, spreadsheet or presentation software.
• Timely response to requests for information, service, and assistance.
• Prepare reports and attend monthly board meetings. Responsible for taking and reporting meeting minutes.
• Provide supervision and direction to Office Administrator.
• Maintains confidentiality of organization fiscal, personnel and consumer related information.
• Maintains a thorough working knowledge of and adheres to organization policies and procedures.
• Assist Executive Director in scheduling meetings/events.
• Maintains agency documents and contracts.
• Assist in maintaining agency policy & procedure documents.
• Other duties as assigned by the Executive Director.

• E*ducation and Experience Requirements:

• Associates Degree in Executive Secretarial Sciences or related field
• Minimum 5 years experience with administrative support.

Qualifications and Knowledge:

• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Excellent communication and language skills with the ability to take up roles and responsibilities on a proactive basis. Must be confident with organizational ability and possess the capacity to multi-task.
• Proficient with modern office IT software and equipment (Excel, Outlook, Word, SharePoint & Teams)

HCA is proud to offer a competitive suite of benefits including but not limited to:

• Medical insurance
• Dental insurance
• Vision insurance
• Generous paid time off including vacation, holiday, personal, and sick time
• Retirement plan with company matching
• Telehealth/concierge medicine
• FSA
• HSA
• Life insurance
• Long-term disability insurance
• Short-term disability insurance
• Critical illness/specified disease insurance
• Accident insurance
• Employee assistance program
• Tuition reimbursement
• Professional development assistance
• Travel reimbursement

Please note: failure to provide responses to prescreening questions or fully complete an application may result in rejected submissions.
HCA is an equal opportunity employer. It is the policy of HCA to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees and applicants without regard to race, color, religion, creed, gender, marital status, sexual orientation, national origin or citizenship, age, genetic predisposition or carrier status, gender identity or expression, disability, military or veteran status, sexual or reproductive health decisions, traits historically associated with race, height, weight and/or any other status or characteristic protected by law.

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities
• Signing bonus

Education:

• Associate (Required)

Experience:

• Administrative: 5 years (Required)

Ability to Relocate:

• Johnson City, NY 13790: Relocate before starting work (Required)

Work Location: In person