Executive Assistant

Indeed Listing $15-$20

Executive Assistant

Join the dynamic team at Industrial Motor Service, where we're seeking a motivated and customer service-oriented individual for an exciting entry-level administrative assistant role. This position is perfect for someone looking to grow within our organization, offering autonomy, ownership, and opportunities for advancement.

Key Responsibilities:

• Provide administrative support, including managing correspondence, phone calls, and emails.
• Manage executive calendars, appointments, and travel arrangements with precision.
• Coordinate and schedule meetings, conferences, and events, both internally and externally.
• Conduct research, prepare reports, and assist in the preparation of presentations.
• Manage customer and supplier documents and information.
• Handle confidential information with discretion and professionalism.
• Create sales orders and ensure timely delivery of materials to customers.
• Create quotes and estimates and ensure timely delivery to customers.
• Schedule and monitor inbound and outbound shipments to ensure timely delivery.
• Assist with accounts payable and accounts receivable processes when needed.
• Provide support to financial controller, accounting manager, IT project manager and shop foreman.
• Anticipate needs and proactively address issues to ensure the efficient operation of the executive team.

Requirements:

• Proven experience as an Executive Assistant or in a similar administrative role.
• Exceptional organizational and multitasking abilities.
• Strong communication and interpersonal skills.

• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently and collaboratively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.

Working Hours:

8:30 AM to 4:30 PM

Perks:

Enjoy our "Hour to Grow" initiative every Friday, allowing you to delve into subjects you're passionate about, meeting training requirements for potential pay increases.

Benefits:

We offer dental, vision, and short-term disability benefits, 401K plans with employer contributions, paid holidays, and your birthday off!

About Industrial Motor Service Inc:

Founded in 1989, Industrial Motor Service is a growing Industrial AC/DC motor and pump repair shop. Serving customers in South Carolina, Georgia, and North Carolina, we remanufacture industrial and municipal electric motors, pumps, gearboxes, and more. Our mission is to provide superior service and quality to customers in various industries and municipalities. Explore more about us at www.Industrialmotorservice.com. Join us in our commitment to excellence!

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Office: 2 years (Required)

Work Location: In person