Executive Assistant

Peachy is dedicated to breaking down care barriers and revolutionizing wrinkle treatment through Preventative Botox, Prescription Retinoids, and Daily Use Sunscreen. Our commitment to transparent pricing, superior care quality, and scientifically-backed solutions drives our mission.

We are in search of an experienced Executive Assistant to play a pivotal role supporting our executive team. This position, based in our New York headquarters, demands a candidate with a proactive mindset, unparalleled organizational capabilities, and the capacity to autonomously manage diverse responsibilities. The role is central to supporting our co-founders, executive staff, and the broader Peachy network across various locales.

What You'll Do:

Office Management Duties:

• Spearhead office administration, ensuring an immaculate, well-organized, and fully stocked environment.
• Coordinate the upkeep of communal spaces, including the kitchen, to maintain a clean and professional workspace.
• Curate a welcoming atmosphere by managing coffee preparation and fostering a positive environment for both employees and visitors.

Executive and Team Support:

• Assume complete responsibility for arranging complex domestic and international travel for executives and teams, guaranteeing an efficient and orderly experience.
• Provide personal assistant support to co-founders, managing sensitive and confidential information with the highest level of professionalism.
• Lead the planning and execution of various corporate events and activities, overseeing all logistical aspects and arrangements, including catering services.
• Serve as the primary point of contact for visitors, ensuring a memorable and professional first impression.
• Manage the distribution and dispatching of mail and packages, alongside supervising outgoing shipments.
• Effectively liaise with building management on matters of security, logistics, and other pertinent issues.
• Take on a leadership role in facilitating ad-hoc projects as required.

Supply and Vendor Management:

• Oversee the inventory and replenishment of office supplies, ensuring uninterrupted availability for the team. Lead the tracking and administration of expenses and inventory.
• Coordinate catering orders for meetings or special events as necessary.

Shipping and Logistics:

• Administer the comprehensive process of shipping and receiving, including supplies, products, and deliveries to clients, employees, and studios, ensuring accuracy and efficiency.
• Maintain meticulous records of shipments and verify the accuracy of received goods.

Additional Duties:

• Monitor and actively engage with Peachy's social media platforms, responding to messages and inquiries promptly.
• Provide proactive and comprehensive IT support to both corporate and studio teams, with a focus on confidentiality, effective communication, and the use of platforms like Notion and Zoom.

Who You Are:

• Communicates Effectively - Delivers messages in a clear and concise manner; Attentively listens to others; Effective in a variety of settings: one-on-one, small and large groups, and among diverse position levels.
• Collaborates - Works cooperatively with others across the organization to achieve shared objectives; Partners with others to get work done.
• Tech Savvy - Readily learns and adopts new technologies.
• Situational Adaptability - Seamlessly adapts in a fast paced, quickly changing environment effectively utilizing available resources; Picks up on situational cues and adjusts in the moment; Understands that different situations may call for different approaches depending on the circumstances.
• Embodies our Core Values of Providing the Positive, Continually Raising the Bar, Earning & Keeping Trust, Being Client Obsessed, and Reveling in the Constraints.

What You Have:

• A minimum of 1-4 years of experience in an Executive Assistant or similar high-level administrative role supporting C level and/or SVP level Leadership within a corporate setting. Preferred experience working in the following industries or environments; high growth start up, finance, real estate, multi-unit service based healthcare and/or beauty.
• Demonstrated experience in executive support; managing complex travel itineraries, interfacing with building and facilities management, overseeing corporate social media engagement, event planning, and general executive office administration.
• Exceptional organizational and multitasking abilities.
• Outstanding communication and interpersonal skills, capable of representing Peachy with the utmost professionalism.
• Advanced proficiency in essential office software, including Zoom, Google Suite (Docs, Slides, Sheets) and/or Microsoft Office (Word, PowerPoint, Excel).
• Experience using Notion or a similar project management platforms preferred.
• Proven ability to excel in a fast-paced environment, leading both independently and as part of a team.
• Must be at least 18 years old and authorized to work in the United States without sponsorship.

Pay & Perks:

• Health & Wellness Perks.
• Employee discount for Peachy services and products.
• 401K program participation after 90 days of employment.
• The target pay range for this role is $65,000-$70,000/year. Peachy may pay more or less than the posted range based on factors including but not limited to: relevant experience and qualifications. This range may be modified in the future.

This position requires additional responsibilities not listed here and may change throughout employment.

By applying for this job, I agree to receive text (SMS) messages, including via autodialer, related to my application and, if I am hired, related to my employment and Peachy's business. Standard messaging and data rates may apply. Text "STOP" at any time to cancel. I have read and agree to be bound by Peachy's Privacy Policy, which can be found here: https://peachystudio.com/pages/privacy-policy

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