Executive Assistant

Job Type
Full-time
Description
Reports to: President & CEO
Supervision of: None
Job Duties:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
• Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site
• Record minutes of CEO meetings including those of the Board of Directors

Requirements
Skills/Qualifications:

• Two or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools (Microsoft, Adobe) and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees
• Bilingual Spanish or Portuguese a plus

Job Details:

• Salary Range: $55K -$60K (37.5 hours weekly)
• BCI - Background Criminal Check required
• Must have and maintain valid driver's license
• Must be able to lift up to 25 pounds without assistance

Benefits:

• Full time position includes standard employee package (medical, dental, paid time off, holiday pay, retirement plan access, life insurance, supplemental medical/vision plans);
• Other benefits (some restrictions apply): Birthday off, BJs Club membership, T-Mobile discount, paid professional development opportunities, local transportation to/from work, others;
• This position is eligible for flexible scheduling

Salary Description
$55,000 - $60,000