Executive Assistant

Overview:
We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the Owners and Agency. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to problem-solving. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our organization.

Duties:
- Manage executive calendars, including scheduling meetings and appointments
- Coordinate travel arrangements and accommodations for agent
- Prepare and proofread correspondence, reports, and presentations
- Conduct research and compile data for various projects
- Assist and follow-up on action items
- Handle confidential information with discretion and maintain strict confidentiality
- Serve as the first point of contact for internal and external clients and agent(s)
- Perform general office management duties for the agent
- Provide exceptional customer service to clients and visitors
- Assist with front desk duties when the office admin is sick or away

Requirements:
- Proven experience as an Executive Assistant or similar role
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- Proficient computer literacy, including Google Drive, Outlook, CRM's, MLS (can teach), Constant Contact and other mainstream platforms as necessary
- Demonstrated ability to coordinate events and manage logistics
- Familiarity with DocuSign or DotLoop

If you are a highly motivated individual who thrives in a fast-paced environment, we would love to hear from you. Join our team as an Executive Assistant and contribute to the success of our organization.

Job Type: Part-time

Pay: $33,000.00 - $52,000.00 per year

Expected hours: 5 – 30 per week

Benefits:

• Flexible schedule

Experience:

• Executive Assistant: 1 year (Preferred)

Language:

• English (Required)

License/Certification:

• Drivers License (Required)
• Real Estate License (Preferred)

Ability to Commute:

• Newport, RI 02840 (Preferred)

Work Location: Hybrid remote in Newport, RI 02840