Executive Assistant - Litigation

Textron is a renowned global multi-industry company with a diverse portfolio spanning aerospace and defense, specialized vehicles, turf care, and fuel systems. Our brand lineup includes leading names like Bell, Cessna, Beechcraft, E-Z-GO, Arctic Cat, and many others. With a strong worldwide presence and a workforce of 35,000 individuals across 25 countries, we prioritize attracting top talent.

Textron is seeking an experienced Administrative/Legal Assistant to support Textron's Head of Litigation and a department of 16 highly collaborative lawyers and legal professionals on a wide variety of legal matters At Textron, we value accountability and offer opportunities for career development within the organization.

Job Summary

The Executive Assistant-Litigation will perform administrative and case management support for Textron internal legal counsel and staff. The selected candidate will be responsible for generating documents and reports, gathering data, and managing new incoming matter assignments, while working directly with Senior Management at Textron, and with its attorneys, legal professionals, retained counsel, vendors, and other functions at Textron's World Headquarters in Providence (RI) and throughout Textron's network of businesses.

Responsibilities

1. General Administrative Functions, including:

• Manage regular office administrative tasks such as sorting / responding to mail, managing multiple calendars, providing ad hoc support to staff, screening calls and taking messages, etc.
• Produce correspondence, spreadsheets, reports and other documents.
• Schedule travel arrangements and process expenses for payment.
• Proofread and edit final copies of documents.
• Protect and maintain the privacy of employee personnel records including, but not limited to, personal information about employees.
• Oversee records management process for the Litigation Group, including off-site records storage.
• Provide, administrative backup for Textron's Executive Vice President & General Counsel as requested.
• Participate in onboarding of new legal staff and student interns.
• Perform such other duties as may be assigned.

2. Utilize the legal department electronic matter management application and/or other electronic systems as necessary, including: 

• Receive, acknowledge, and distribute lawsuits and other legal matters served on Textron and its businesses, including but not limited to process served on the company through CT Corporation, to appropriate attorney based on matter type.
• Receive and assign new litigation matters within Litigation Department and assist responsible attorney in retention of outside counsel, including generating and transmitting documents to outside counsel, insurers and third-party administrators, and follow-up to ensure timely receipt and return of retention documents.
• Prepare and request payments for invoices as required.
• Assist Associate General Counsel-Employment with monthly HR Compliance training.

3. Support the Vice President & Deputy General Counsel - Litigation including:

• Manage calendar for Deputy General Counsel, including setting up Litigation Group and individual meetings.
• Generate weekly case reports.
• Collaborate with finance function and company's auditors in preparing quarterly certification letters and annual law firm audit letters for Deputy General Counsel's signature.
• Maintain and update annual report of Legal Entity Controls.
• Coordinate quarterly claims reviews for each Textron business with Deputy General Counsel and Textron's General Counsel.
• Manage bar dues, group memberships, and subscriptions for the Litigation Group.

Education/Experience

• Minimum of 5 years of experience in an administrative support role required, preferably supporting multiple individuals in a legal environment.
• Minimum of a High School diploma or GED required, completion of secretarial training, paralegal training, associate degree, or bachelor's degree preferred.
• Familiarity with legal matter databases or other matter management applications preferred.

Skills/Competencies

• Service-oriented and dedicated to exceeding the expectations of internal and external customers. 
• Strong interpersonal skills and ability to establish and maintain effective relationships with customers.
• Uses time effectively and efficiently; can manage and attend to a broad range of activities and unpredictable workload.
• Ability to prioritize and organize projects and workload effectively and work independently with little or no supervision.
• Strong problem solving and prioritization skills.
• Robust written and verbal communication skills.
• Comprehensive knowledge of MS Office suite including Word, Excel, PowerPoint, Outlook, and SharePoint, and willingness and ability to learn new technologies as necessary.

Why Textron?

Textron puts a high value on work-life balance. We have an on-site fitness center where you can partake in 1:1 personal training, take classes or workout with co-workers. We offer a generous time off package as well as a culture that encourages engagement. Getting involved in Employee Resource Groups and workplace activities makes the work more meaningful and fun!

Our team is dedicated to supporting new members and we have a broad mix of levels and tenures that celebrates knowledge sharing and mentorship. We offer a competitive total rewards package including a generous 401k matching program, tuition reimbursement up to $10,000 per year as well as health, dental and more.

Join Textron today and be part of a dynamic team driving innovation, creativity, and collaboration!