Executive Administrative Assistant - Supporting Executive Team and HR

When Alfred Fain founded a small Rhode Island tire store in 1924, at the time no one could have predicted how Teknor Apex would become an international custom compounder sought out by companies around the world. After a nearly hundred-year journey that’s carried us through acquisitions and expansion, we now have nine U.S. locations, as well as operations in Belgium, Singapore, Germany, and China.

Throughout this global expansion Teknor has remained a privately held company, and today Fain’s grandson sits at the helm, maintaining the family’s tradition of fostering deep employee and customer relationships. These relationships are what allow us—together—to deliver customized compound solutions and help our customer’s create better products.

“Manufacturing is a team sport and we work together to achieve our goals.” ~Jon Fain, CEO

Join the team behind our custom compounds.

As part of the Executive Administrative team, this position is responsible for providing administrative support to the Executive Office and Corporate Human Resources Department. This position supports the Executive Administrative Manager with administration of programs and procedures. The Executive/HR Administrative Assistant participates in all administrative aspects of the Executive Office and Human Resources support functions. Duties include:

• Participates in the support of the Executive Office and Corporate Human Resources including communications, scheduling, coordinating itineraries, and special projects as needed.
• Provides administrative support on Human Resources projects and initiatives as assigned.
• Assists with maintenance of executive files, confidentiality agreement files, corporate legal files, and corporate board minute books.
• Provides administrative support to functional areas lead by Senior Executives. Including support of the company shareholders as required by the Sr. Tax Accountant.
• Assists with budget administration, including vendor set-up, purchase order requisitions and receiving, invoice processing.
• Provides support in planning and coordination of company cultural events, including employee service recognition, charitable events, employee appreciation and connectedness and holiday events.
• Participates in the accomplishment of organizational, departmental and workgroup goals and objectives.
• Exhibits a service orientation toward customers and maintains productive working relationships.
• Performs additional duties and responsibilities as assigned.
• Maintain compliance with all company policies and procedures.
• This position is required to be in-office four days per week with one virtual workday.

Education and/or Work Experience Requirements:

• Work is moderately complex and varied and requires the selection and application of technical and/or detailed guidelines.
• Moderate analytical ability is needed to gather and interpret data where results/answers can be found after analysis of several facts.
• Position requires a high level of confidentiality.
• Position requires 5+ years of Executive Administrative experience.
• Position requires intermediate to advanced skills in the Microsoft Office Suite of programs.
• Position requires a strong level of technical savvy and ability to learn systems quickly.
• Knowledge of business field, which can be acquired through up to eighteen months of education or training beyond the high school level.