Wealth Planning Executive Assistant

Wealth Planning Executive Assistant

The Wealth Planning Executive Assistant partners with the advisor team to foster client relationships and assist clients achieve their goals. This position is responsible for the coordination and overall management of client account documentation and maintenance. The WPEA collaborates with the advisor team to prepare client reports and maintains contact with clients to provide or obtain updated information. This valuable role schedules client meetings with preferred staff and troubleshoots problems while maintaining a positive and client-centric approach.

Requirements

Hold Series 7 license, or able to obtain Series 7 license within 6 months of hire

High School Diploma required. Associate’s Degree or Bachelor’s Degree desired in business administration or related field

Nice to Have

Minimum of 3-5 years proven success in an administrative support function in an investment environment

Working knowledge of a variety of investment tools (Wealthvision/Morningstar)

Compensation: 

• Starting base annual salary $60,000 ; potential annual salary increase upon obtaining Series 7 license

• Bonus incentives

Wealth Planning Coordinator Essential Functions: 60% 

• Provide first line of client contact and serve as a liaison between advisors and clients

• Assist clients with inquiries/requests or re-direct, as appropriate

• Responsible for new client onboarding, welcome process and establishing client relationship

• Establish, service, monitor, and maintain client investment accounts

• Maintain client database for monitoring deposit, transfer, and new accounts

• Enter notes in the CRM database daily, based on advisor-client interactions. Input advisor, and appropriate non-advisor, dictation. Work to ensure data integrity in all databases

• Prepare and proof-read reports; check documentation and electronic data for errors

• Assemble and package materials for client mailings (meeting manager)

Support Advisor Essential Functions: 40%

• Assist in the gathering and organizing of client data necessary to develop a financial plan: client financial statements, tax returns, estate planning documents

• Data entry/integration with Wealth Planning software (Wealthvision/Precise FP)

• Review client data and files for completeness

• Utilize various financial analysis programs to produce requested results sought by the financial planner and/or advisor. Perform review of output for completeness and accuracy

• Provide support to advisors on research for tasks, clients, and other areas as required

• Provide management with updates and reports, as needed, on the status of client investment activities

• Attend client meetings, as needed,proactive client outreach, pre-appointment planning and report generation

COMPETENCIES

• Proficiency in Word, Excel, PowerPoint, Outlook,CRM software (Redtail - nice to have)

• Ability to work independently and establish priorities

• Ability to handle multiple requests simultaneously and respond quickly

• Excellent research abilities

• Excellent follow-through and communication to team members regarding status of open items

• Ability to recommend procedures and reporting to improve the effectiveness of the team

• Client-first attitude

• Team player, collaborative, able to work with and through others

• Ability to project a professional image of her/himself and the firm to clients by the way in which he/she conducts himself and the quality of the work produced