We are looking for an adaptable and motivated Executive Assistantto join the team in our Boston headquarters directly supporting our Executive Vice President of WinnDevelopment. In this role, you will be responsible for providing top-tier administrative support to the EVP while enhancing the daily communications and operations of the department.
Please note that the selected candidate will be required to work 4 days in our Boston headquarters and 1 day remote each week.
Daily Responsibilities:
- Provide daily administrative support to the EVP of WinnDevelopment
- Manage all business travel arrangements for the EVP
- Process departmental invoices and EVP business expense reports
- Attend internal/external meetings and take detailed notes for departmental review
- Maintain daily Outlook calendars and email inboxes by coordinating meetings and appointments and returning email correspondence
- Assist in organizing departmental initiatives, SOPs, and documentation within online library for streamlined communication and reference guides
- Professionally represent the department through proper communication with all clients, vendors, and company employees
- Create job requisitions in the Applicant Tracking System (Lever), assist in scheduling interviews for the department leaders, monitor EVP approvals during hiring process, and prepare new hire orientation checklist for proper onboarding
- Create comprehensive Microsoft PowerPoint presentations
- Perform additional special assignments as needed
Requirements:
- High school diploma or GED equivalent
- Minimum of 3 years of relevant work experience
- Proficiency in all Microsoft Office applications, particularly Outlook and PowerPoint
- Outstanding written and verbal communication skills
- Excellent stakeholder management skills
- Ability to juggle multiple priorities with superior attention to detail
- Ability to perform comfortably in a fast-paced, deadline-oriented work environment
- Ability to work collaboratively with all members of the greater Development team
Preferred Qualifications:
- Associate's and/or Bachelor's degree
- Administrative support experience in the A/E/C industry
Our Benefits:
- Generous time off policies (including 11 paid holidays (12 for MA employees); Generous Accrued Time Off increasing with years of service; Generous paid sick time; Annual day of service; Floating Holiday)
- 401(k) plan options with a company match
- Various Comprehensive Medical, Dental, & Vision plan options
- Flexible Spending Account, Dependent Care Flexible Spending Account, Health Savings Account options with HSA annual employer contribution
- Long Term Disability and voluntary Short Term Disability; Basic Term Life Insurance and AD&D; optional supplemental life insurance
- Health Expense Reimbursement program (including gym memberships, equipment, and subscriptions)
- Tuition Reimbursement program and continuous training and development opportunities
- Wellbeing program (group challenges, seminars, opportunities to earn points to reduce medical premiums), Employee Assistance Program, & Commuter and Parking Reimbursement options
- Employee Corporate Discount Programs (Verizon Wireless, Home Depot Pro, Staples, and more!)
- Flexible and/or Hybrid schedules are available for certain roles
- Employee Relief Program supporting employees with unexpected hardships that place undue financial stress on them and their families
- To learn more, visit winnbenefits.com
Why WinnCompanies?
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