Executive Assistant To The Ceo

POSITION SUMMARY:

The Executive Assistant to the CEO is responsible for performing advanced administrative duties, often involving matters of a confidential and highly sensitive nature. This position will act as the first point of contact for the CEO, overseeing a complex calendar and schedule, screening and directing incoming phone calls, and liaising with internal staff, management, and Board Members as well as external business contacts on the CEO’s behalf.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Support the CEO and senior management team with administrative needs, i.e., calendar management (arranges meetings, appointments, conference calls) and answers/screens incoming phone calls. Performs other duties related to maintaining individual schedules, coordination of travel arrangements, conference registrations, etc.
• Assist in administrative and strategy duties with CEO to augment programs.
• Oversee administration duties and office management of the company as directed by the CEO
• Oversee general managerial and related duties related to strategic programs and map follow-up initiatives and collaborative relationships/programs.
• Keep meeting minutes as requested by the President & CEO
• Schedules and coordinates advisory board meetings (SAB/BOD).
• Prepare and format Word documents, Excel, and PowerPoint slides.
• Assist as needed with the compilation and production of materials to support FDA submissions, Board meetings, SAB meetings etc.
• Interact with the Board of Directors, SAB, and high-level KOL’s as needed
• Prepare and process departmental paperwork, including non-routine correspondence, contracts, and detailed reports.
• Prepare, review, and edit communications/documents on behalf of the CEO
• Assist the CEO with budget preparation and review
• Manage relationships with consultants, partners, and outside colleagues as directed by the CEO
• Serve as a backup to other admin staff when they are out of the office
• Manage catering needs for company functions, and assist with coordination of company social events.
• Other duties as assigned

QUALIFICATIONS:

• Bachelor’s degree preferred
• 10+ years of administrative experience supporting more than one individual, Biotech and/or Pharmaceutical experience a plus
• 7+ years of supporting VP Level or C-Level personnel
• Strong computer literacy skills; proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Strong organizational skills and keen attention to detail
• Ability to prioritize, manage multiple time-sensitive tasks, problem-solve and operate in a fast-paced environment
• Excellent verbal and written communication skills
• Strong multi-tasking and organization skills.
• Strong interpersonal skills and a confident personality
• Ability to work individually and collaboratively