Executive Assistant To The Vp Of Student Affairs

POSITION PURPOSE:

The Executive Assistant performs advanced administrative oversight and support where results are timely, high quality and accurate. Supports the Office of the Vice President of Student Affairs (VPSA) in all aspects of administering the Student Affairs Division. Handles a wide range of administrative and executive support related tasks and works independently with little or no supervision.

SUPERVISES:

None

DUTIES AND RESPONSIBILITIES:

• Problem solve and triage issues brought to the office of the VPSA. Evaluate, analyze challenges to the Office and propose creative and effective solutions for optimizing VPSA Office administration.
• Perform a variety of critical administrative functions for VPSA such as composing replies to correspondence on own initiative, interpreting and explaining established policy and procedure in response to inquiries from a variety of sources, summarizing reports and information to facilitate review by superior and investigating, evaluating and resolving problems within scope of position.

• Maintain Student Affairs Department budget including: approval/authorization of invoices; generating check requests; assigning proper budget codes; monthly variance reports and reconciliation for Student Affairs Department and all offices therein.
• Responsible for heavy calendar management for the Vice President of Student Affairs, regularly prioritizing schedules, arranges reservations and itineraries; anticipates and prepares background materials needed.
• Administrative support for the Vice President for Student Affairs on all University committees and at meeting, as appropriate to wok assignment. Creates agendas and presentations for meetings and events, and collects documents from partners to ensure the Vice President is prepared ahead of time.
• Personnel: file maintenance; mediation; quarterly evaluation, authorization (monitor timesheets, review vacation/sick time accruals); assist Vice President of Student Affairs with personnel issues as they arise.

• Provide guidance and assistance to students, faculty members and staff. Prioritize and manage multiple complex projects simultaneously, and follow through on issues in a timely manner

• Coordinate and prepare materials for all special projects and programs as requested (i.e., Student Affairs Departments - Admissions Office, Registrar, Career Services, Financial Aid, Retention Office, etc.).
• Under the direction of the VPSA, manages division assessment activities in support of the Office of Assessment: .i.e. Operational assessment, program assessments, compliance with federal, state and local laws.
• Oversight of Student Services Lobby
• Responsible for other duties as required.

KNOWLEDGE, SKILLS AND ABILITIES:

• Experienced and energetic professional capable of delivering high-quality and fast-paced support to the Vice President of Student Affairs, and to the division staff at large.
• Knowledge of Student Affairs areas and ability to apply knowledge to work assignment areas.
• Knowledge of English composition, grammar, spelling and punctuation.
• Knowledge of principles and techniques of Student practices, preferably in higher education.
• Strong experience in MS Office (Outlook, Word, Excel, Access, and Power Point). Excellent calendar management skills.
• Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office.
• Skill in oral and written communication; strong decision making ability and attention to detail are equally important.
• Ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
• Ability to meet the public in situations requiring tact, diplomacy and poise. Practice of confidential discretion required.
• Ability to work across organizational lines.

MINIMUM QUALIFICATIONS:

Associates degree or business school training highly desirable AND five (5) years’ experience supporting in an executive environment; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Background/Screening 

All employees at Sonoran University undergo a background and drug screen prior to hire.  Employment is contingent upon satisfactory outcome of all screens required of this position. As we are a medical institution, we require copies of shot records and/or may require titers or proof of recent inoculations if adequate information is not provided.  

About Sonoran University:

Sonoran University of Health Sciences (formerly SCNM) is a non-profit, higher education institution. As an internationally recognized institution of natural health sciences, our evidence-based programs help train the next generation of healthcare providers. Centered on blending academics, research and patient care, students graduate with significant, research and clinical experience that positions them for successful careers as naturopathic doctors or nutrition specialists. Sonoran University’s Sage Foundation for Health contributes to the missions and operations of nine off-site clinics focused on providing naturopathic medical care to local uninsured and underserved communities. The Ric Scalzo Institute for Botanical Research is a state-of-the-art molecular biology/phytochemistry laboratory that seeks to improve therapies for global health concerns by exploring traditional medicine at the cellular, molecular and cultural level to create novel botanical solutions that support people, plants and planet.

The University campus is home to two open-to-the-public clinics. The Medical Center provides naturopathic healthcare for a wide range of patients including but not limited to; family medicine, nutrition and digestive health, mental health and well-being, dermatologic conditions, endocrine and auto-immune concerns, and acute symptoms. The Neil Riordan Center for Regenerative Medicine focuses on non-opioid solutions to pain and pain management. Treatments range from cupping and acupuncture to regenerative injection therapies. The Medicinary is the largest natural Medicinary in Arizona offering an expansive collection of the highest quality, professional grade supplements, herbs, and health products. Every purchase made at the Medicinary helps support the Sage Foundation for Health and its mission to provide free healthcare to those in need.

Core Values

At Sonoran University, we support work-life balance as evidenced by our emphasis on wellness initiatives, flexible schedules, and work-from-home options. Additionally, our Vacation and Sick time off policies are highly competitive in the Higher Ed community. We also offer a highly competitive health insurance plan, tuition reimbursement, free covered employee parking, a full service on-site café and free unlimited office visits to our Medical Centers for employees during the supervised student shifts.

Sonoran University is a Smoke-Free Campus.