Address
Form of workOffice of the Chancellor-200100
Career Area:Administrative/Clerical Support
Is this an internal only recruitment?:Yes
Posting Open Date :01/10/2024
Application Deadline:01/24/2024
Position Type:Permanent Staff (SHRA)
Position Title:University Program Specialist - Advanced
Salary Grade Equivalent:GN13
Working Title:Executive Assistant to the Chancellor
Position Number:00037959
Vacancy ID:P018548
Full-time/Part-time Permanent/Time-Limited:Full-Time Permanent
Hours per week:40
Work Schedule:Monday-Friday, 8am-5pm; occasional nights, weekend, and on-call hours
Work Location:Chapel Hill, NC
Position Location:North Carolina, US
Hiring Range:$60,000-$80,223
Pay Band Information:To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.
Be a Tar Heel!:INTERNAL ONLY: Internal Posting for Current UNC-Chapel Hill Permanent Employees, Time-Limited Employees, Temporary Employees (Directly Hired by UNC-Chapel Hill) – Not Employed by a Third-Party Staffing Agency, University Temporary Services (UTS) Employees (Employed by UNC-Chapel Hill) and Layoff Priority Candidates of UNC-Chapel Hill
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
The Chancellor is vested with complete executive authority over the University, subject to the direction of the President of the UNC System. The Chancellor is responsible for carrying out policies of two governing boards: the UNC System’s Board of Governors and the University’s Board of Trustees. The Chancellor also makes recommendations to the president regarding academic program development, personnel matters (subject to policies of the Governors and Trustees), and budget development. The Chancellor maintains wide discretion in decision-making with regard to student affairs (subject to policies of the governing boards) and other aspects of the administration of the University, as provided under the General Statutes of North Carolina and the UNC Code.
Position Summary:This position serves as primary executive administrative support to the Chancellor of the University of North Carolina at Chapel Hill. The position is responsible for a broad variety of tasks to include triage, prioritization and coordination of the Chancellor’s calendar, incoming phone calls, mail, travel and visitors to ensure that all matters are handled in a sensitive, organized, confidential and timely manner. The Assistant to the Chancellor must utilize a comprehensive knowledge of the University to ensure smooth communication and appropriate consultation between the Chancellor’s Office and other University offices, and must be able to discern high priority or sensitive matters that may require the immediate and direct attention of the Chancellor, the Chief of Staff, or other University Senior Officers. The assistant also assists the Chancellor’s Office business manager with financial transactions such as justification of the Chancellor’s and Chief of Staff’s VISA statements, journal entries and check vouchers. The Chief of Staff and Chancellor’s Assistant work in close collaboration to ensure that all requests for the Chancellor’s time are handled in a timely manner and emergencies are given the priorities. The pace of the office requires that this person maintain composure under pressure; possess an exceptional ability to multi-task, as well as stay organized and detail oriented.
Minimum Education and Experience Requirements:Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience:Strong computer skills, particularly in Microsoft Office products, especially Outlook (email and calendaring), Word, Excel, PowerPoint, and Access.
Ability to organize, prioritize, triage and otherwise manage work flows in a fast-paced office setting, often dealing with sensitive and critical issues.
Ability to manage multiple assigned projects, often under tight deadlines
Ability to communicate, orally and in writing, effectively, appropriately, and diplomatically with a wide-range of constituent contacts. Strong listening skills required.
Degree in a relevant field of study and prior experience in providing administrative support to one or more senior executives in a fast-paced, complex office setting.
Prior experience in an administrative capacity in a higher education and/or human resources setting.
This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.
Position/Schedule Requirements:Night work occasionally, On-call occasionally, Weekend work occasionally
