Executive Assistant To Ceo

Position Overview:

Join our dynamic team as an Executive Assistant to the CEO, where you’ll play a pivotal role in streamlining our executive operations. This position demands a blend of communication finesse, organizational acumen, and strategic thinking.

Key Responsibilities:

• Email & Communication Management: Filter and prioritize incoming communications, ensuring the CEO addresses only crucial matters.

• Meeting Coordination: Efficiently schedule and organize meetings, focusing on necessity and productivity.

• Calendar Management: Keep the CEO’s calendar clear and well-organized, balancing professional and personal commitments.

• Travel Planning: Coordinate all travel logistics, including itineraries, accommodations, and transportation.

• Event Planning: Manage corporate events, aligning with business objectives and the CEO's schedule.

• Financial Oversight: Monitor expenses and budgets related to CEO’s activities and office.

• Project Tracking: Keep abreast of key business projects and deadlines, advising and updating the CEO.

• Efficiency & Time Management: Continuously optimize the CEO's schedule for maximum efficiency.

• Networking Coordination: Manage and align networking opportunities with business priorities.

• Photoshoot Management: Take charge of organizing and detailing every aspect of photoshoots, encompassing the CEO, the team, and product packaging, from the initial planning stages to final scheduling.

• Personal Appointments Management: Handle personal commitments, ensuring a balanced lifestyle for the CEO.

• Confidentiality Assurance: Maintain the highest level of discretion and confidentiality.

• Task Prioritization & Delegation: Evaluate and align tasks with the CEO’s goals, delegate tasks using Notion Task Cards, and ensure their completion.

Desired Qualities:

• Proactive and anticipatory problem-solving skills.

• Exceptional communication and interpersonal abilities.

• Strong organizational and time management skills.

• Ability to handle confidential information with discretion.

• Comfortable with technology and various software tools.

Software Proficiency Requirements:

• Google Calendar 

• Google Sheets

• Google Docs

• Gmail

• Calendly

• Notion

• Slack

This role offers a unique opportunity to work closely with senior leadership, contributing significantly to the effectiveness of our executive team. If you are looking to make a meaningful impact in a fast-paced, innovative environment, we would love to hear from you.

In our multi-project business, all ventures are centered around the cannabis industry. The Executive Assistant plays a crucial role in supporting the CEO's leadership across these diverse cannabis-focused projects. Responsibilities include coordinating meetings, managing communications, and overseeing a complex calendar, all within the context of the cannabis sector. The EA is also involved in event planning, financial monitoring, and tracking progress specific to cannabis industry ventures. It is imperative for applicants to embrace and understand the unique nature of working in this industry, as it is central to every aspect of our operations. This role is pivotal in enabling the CEO to effectively navigate and lead in the evolving landscape of the cannabis industry.